Administrative Assistant IV

Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.Our integrated services span digital, advisory, and delivery, empowering organizations to navigate complexity, manage risk, and achieve strategic goals in sectors including aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology.At Consertus, we celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Join us to grow your career, develop your skills, and make a lasting impact as we transform how the world is built.Discover how Consertus is driving transformative change for our clients, our people, and the communities we serve at This RoleConsertus is seeking a Administrative Assistant IV to support Los Angeles World Airports (LAWA) inspection teams and project supervisors. This role provides high-level administrative, coordination, and documentation support to help ensure efficient day-to-day project operations. This position requires strong organization, communication, and proficiency in Microsoft tools and common project/document control platforms used in construction environments. Federal background check and LAWA badging are required. This is a Hybrid role at LAX/LAWA project locations from 5:30 AM "” 2:00 PM.Key ResponsibilitiesAdministrative & Coordination SupportPrepare written materials and professional correspondence.Manage calendars for project supervisors and inspection staff.Coordinate meetings, including:SchedulingAgenda preparationMinute takingHandle phone calls, greet visitors, and provide general administrative support.Copy and scan documents as needed.Project Documentation / Logs / FilingMaintain project logs and anize and maintain filing systems from pre-construction through close-out.Ensure inspection-issued documents are maintained in compliance with:Contract documentsLAWA requirementsSupport communication and coordination for document control between inspection staff and project supervisors.Financial & Office SupportTrack financial documents for budgeting support.Manage office duties and provide support for inspection staff, including office supplies.Liaison / Stakeholder SupportServe as a liaison between:InspectorsProject management / document control teamsCoordinate inspector meetings with contractors and stakeholders, including:Bi-weekly safety meetingsPerform other duties as assigned/required.Experience10+ years of experience as an administrative assistant (or similar administrative support role).Strong organizational skills in a fast-paced environment.Strong written and verbal communication skills.Ability to collaborate well with others; supports and reports directly to inspection teams.Post-secondary education.Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and collaboration tools (e.g., SharePoint).Working knowledge of project/document control tools used in construction/inspection environments, such as:PMWebAdobe Acrobat ProBluebeamor similar platformsPreferred QualificationsLAWA experience (including working with LAWA, City departments, contractors, and airlines).Working Hours & LocationSchedule: Monday "” Friday, 5:30 AM "” 2:00 PMLocation: Los Angeles, CA (LAWA)This is a hybrid pensation Range$72,800 - $79,040 annually; Eligible for Bonus.What's In It For YouComprehensive Health Coverage (medical, dental, vision)Optional benefits like pet insurance, legal insurance and supplemental health plans401(k) with day-one eligibility. We contribute dollar for dollar up to the first 3% of your contributions. Then we match 50% for the next 2% of your contributions.Generous time off: 10 paid holidays, and PTO starting at 15 days, growing to up to 25 daysAccess to Consertus Academy for continuous learning and developmentHow To ApplyIf you're interested in this opportunity, please apply directly through the Consertus Careers site. Be sure to upload an updated resume/CV. Qualified candidates will be contacted for next steps.Equal Employment Opportunity StatementConsertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status. #J-18808-Ljbffr

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