Payroll Processor

Job Title: Payroll Processor FLSA Status: Non-Exempt Job Type: Full-time Reports to: Director of Payroll and Financial Operations Full-Time Benefits: Retirement accounts (You can contribute at any time, but the Y will contribute 12% after two years of service with 1,000 hours in each of the two years) Medical, Dental, Vision, and Life Insurance Plans Access to a MNsure Navigator Medical and Dependent Flexible Spending Accounts available Long and Short-Term Disability Coverage Employee assistance program Complimentary nationwide 2 adult family membership to the Y Discounts on programs, summer camps, YMCA Camp Miller Paid time off (About 120 hours/year and starting with 40 hours) Paid parental leave Subscription to the Calm app Bereavement leave Paid holidays Team member referral program Employee engagement and appreciation activities Growth and development opportunities Free parking Leadership certification and related training offered and encouraged Summary/ Objective Processes payroll and maintains all payroll records for multiple YMCAs. Serves as the point of contact for all payroll related issues. Assists with various audits that are performed each year. Provides excellent customer service to all staff and external vendors. As a member of the Central Services team, learns other job functions and serves as a backup to other team members as needed. Our Culture: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. Essential FunctionsProcesses payroll and ensures all payroll reports are filed with appropriate governmental agencies. Maintains records and manages information related to the YMCA retirement fund Maintains files and stores payroll records. Reconcile payroll discrepancies by investigating variances and resolving issues in a timely manner. Support benefits administration by auditing enrollment data and verifying accuracy of medical, dental, vision, retirement, and other benefit deductions. Cross-check payroll and benefits system data to ensure proper alignment of employee elections, employer contributions, and vendor invoices. Assist the Finance Leadership Team in creating reports and doing analytical work with payroll data for management and the finance committee of the board of directors. Prepares and makes necessary journal entries as assigned by the Finance Leadership Team. Assist and works with Finance Leadership Team and auditors in completion of annual audit. Assists the Leadership Team to provide needed information for various audits that may be conducted by outside agencies such as grant funders. Assist the Leadership Team, client YMCAs and department directors by providing historical payroll information for developing the annual budget. Work as a member of the Central Services cross-functional team learning other departmental duties and backing up team members, as needed. Respond to all staff, member, and client inquiries expeditiously, and within 24 business hours, when possible. Puts into practice the YMCA's core values of Honesty, Caring, Respect, and Responsibility while advancing the cause-driven culture of the Y. Fosters an inclusive environment appreciative of differences in the workplace. Meaningfully participate in and lead efforts to support the Y's commitment to equity and diversity. Leadership Competencies: Mission Advancement Collaboration Operational Effectiveness Developing Self & Others Emotional Maturity Work Environment: The Payroll Processor will work in an office with a desk, computer, and other office equipment. Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a computer for extended periods and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment. The employee must occasionally lift and/or move up to 10 pounds Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate. While performing duties of this job, employee is frequently required to stand; walk; sit; use hand to handle, or feel; reach with arms and hands. Must be able to remain alert. Must be able to sit or stand for extended periods. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. Supervisory Responsibility This position does not have any staff supervisory responsibilities. Position Type and Expected Hours of Work This is a full-time position and hours would depend on the needs of the department. This is not a remote position and is expected to work in-person. Travel Travel will be necessary to other office locations for the Lake Superior YMCA and local and regional YMCA and non-YMCA trainings, meetings and events. Required Education & Experience:Demonstrated expert-level proficiency in Microsoft Excel, including advanced formulas, pivot tables, data validation, and complex payroll data analysis to ensure accuracy and efficiency in payroll processing. Associates degree in Accounting or related field In absence of a degree, experience in a payroll position will suffice depending on experience. Understanding of basic accounting concepts Proficient in all standard business software. Ability to work with integrity, discretion and a professional approach Ability to work with diverse populations (language, culture, race, physical ability, sexual orientation, etc.) Certifications: CPR/AED for the Professional Rescuer or equivalent, and Basic First Aid (required). Training can be provided upon hiring, and must be obtained within 60 days. Higher levels of certification are accepted. Commitment of supporting principles of equal opportunity and affirmative action to achieve a diverse work environment. Preferred Education & Experience:Bachelor's degree in related field or equivalent. Two or more years related accounting experience preferably in a nonprofit setting. Experience with ADP or PayCom payroll software and QuickBooks. Additional Eligibility Qualifications Must be able to pass a background check. EEO Statement The Lake Superior YMCA (the Y) provides equal employment opportunities (EEO) to all employees and applicants for employment with regards to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Y complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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