Office & Operations Coordinator

We are looking for a reliable, organized, and proactive Office & Operations Coordinator to keep our operations running smoothly. This is a hands-on, in-person highly visible role - you'll be a key point of contact for daily operations, staff support, and keeping everything in order across multiple office locations.What You'll Do:Serve as the front-facing representative of the company, creating a professional and welcoming experience for all visitors while managing front desk operations with efficiency. Greet visitors, answer phones, take messages, and handle other day-to-day front desk needs as they arise.Manage inbound and outbound mail and FedEx shipments, and maintain shipping supply inventory.Order and track office supplies, janitorial supplies, and business cards company-wide; maintain vendor favorites lists and consistently evaluate vendors to ensure best pricing.Conduct regular office walkthroughs to ensure kitchens, bathrooms, and common areas are fully stocked, operational, and tidy.Support client job operations by entering and maintaining new client jobs within company systems, managing job templates, and initiating job packets with accuracy and consistency.Prepare workstations for new employees and assist with onboarding needs.Serve as a point of contact for staff, assisting with day-to-day administrative needs and general office support.Assist with trade show and event support, including organizing booth catering menus.Coordinate with the Executive Administrator on a variety of broader operational and administrative matters as they arise.What We're Looking For:3+ years of hands-on administrative, office operations, or office management experience in an individual contributor role.Highly organized with strong attention to detail, ensuring accuracy and seamless execution across all tasks.Comfortable with technology and able to quickly learn new systems (Microsoft Outlook, Excel, and Teams experience a plus).Able to juggle multiple priorities and work independently in a fast-paced environment.Strong communication and interpersonal skills with the ability to collaborate effectively with the EA and other departments.Dependable, proactive, and takes initiative.

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