Administrative Assistant

Job DescriptionAssist in administrative/office duties for the department.Schedules all meetings and appointments, develops spreadsheets, and maintains a filing system to ensure accurate and easily retrievable documentation of operations, program, and project activities.Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.Assures effective coordination of operational functions, establishes tracking and monitoring systems and conducts follow up to ensure effective resolution matters.Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use.Collects and complies data to prepare reports and provide supporting documentation.Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.Qualifications:Exceptional computer skillsStrong communication and organizational skills (maintaining records, files, databases).Ability to effectively communicate with internal and external partners using various forms of communication.Ability to think strategically, have a good sense of time management, and attention to detail.

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