Administrative Assistant

Duration: 10 months contract with possible extension Job Description: Calendar Management: Manage dynamic, global calendars for the Director and staff; assist with other department calendars as needed. Travel Coordination: Arrange international and domestic travel, including visas/passports, working closely with CIBT to ensure smooth document processing. Purchasing Support: Handle P-card transactions and e-Procurement purchase requisitions, including tracking and reporting. Communications: Draft and distribute organizational communications on behalf of the Director. Meeting Coordination: Create agendas and manage calendars for weekly staff and department meetings; facilitate meetings when needed. Logistical Support: Provide logistical support for commercial meetings, annual events (e.g., CES), and trade shows as required. Space Planning Coordination: Collaborate with the Space Planning team and BTD as needed. Employee Onboarding and Visitor Logistics: Work closely with HR to onboard new employees and contractors; assist with logistics and tours for customer visits. Coordinate interview scheduling with Recruiting; escort candidates as needed. Maintain departmental distribution lists, phone lists, and group communications Support updates and maintenance of organizational email distribution lists. Plan and coordinate department summer events, holiday activities, and other team-building initiatives as well as serve on division admin team events Collaborate closely with administrative teams across, SLT, CGI, and S&T. Proactively take on additional responsibilities when requested Required Skills: • 2-3 years of experience as an administrative aide supporting Director-level leadership. • Ability to handle sensitive information with confidentiality. • Experience coordinating international travel. • Strong attention to detail with the ability to multitask and prioritize effectively. • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint). • Familiarity with Concur expense report processing/approvals. • Experience with PeopleSoft e-Procurement and phone/video conferencing systems. • Flexible, courteous, and a team player. Desired Skills: • Work effectively both independently and as part of the client administrative team. • Participate and/or lead department initiatives, such as culture improvement efforts. • Strong written and verbal communication skills. • Experience supporting Science & Technology teams. • Consistent and reliable performance. • Working knowledge of Teams, Concur, and SharePoint (internal systems). • Willingness to take on additional responsibilities proactively. Education: BS in chemical, mechanical, materials, industrial engineering. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Apply Now