Administrative Assistant

For further inquiries about this opportunity, please contact one of our Talent Specialists, Vijay, at 630-847-1776, (or) Saravanakumar, at 224-507-1183.Title: Administrative Assistant Duration: 10 Months Location: Corning, NYOnly W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.Job Description: Scope of Position Provide comprehensive administrative support to the DVP, Director of Gorilla Glass Solutions, and their staff. Key Responsibilities • Calendar Management: Manage dynamic, global calendars for the Director and staff; assist with other department calendars as needed. • Travel Coordination: Arrange international and domestic travel, including visas/passports, working closely with CIBT to ensure smooth document processing. • Purchasing Support: Handle P-card transactions and e-Procurement purchase requisitions, including tracking and reporting. • Communications: Draft and distribute organizational communications on behalf of the Director. • Meeting Coordination: Create agendas and manage calendars for weekly staff and department meetings; facilitate meetings when needed. • Logistical Support: Provide logistical support for commercial meetings, annual events (e.g., CES), and trade shows as required. • Space Planning Coordination: Collaborate with the Space Planning team and BTD as needed. • Employee Onboarding and Visitor Logistics: Work closely with HR to onboard new employees and contractors; assist with logistics and tours for customer visits. Team Collaboration • Work effectively both independently and as part of the Gorilla Glass administrative team. • Participate and/or lead department initiatives, such as culture improvement efforts. Additional Responsibilities • Coordinate interview scheduling with Recruiting; escort candidates as needed. • Maintain departmental distribution lists, phone lists, and group communications • Support updates and maintenance of organizational email distribution lists. • Plan and coordinate department summer events, holiday activities, and other team-building initiatives as well as serve on division admin team events • Collaborate closely with administrative teams across Gorilla Glass, SLT, CGI, and S&T. • Proactively take on additional responsibilities when requested. Required Experiences/Education • 2-3 years of experience as an administrative aide supporting Director-level leadership. • Ability to handle sensitive information with confidentiality. • Experience coordinating international travel. • Strong attention to detail with the ability to multitask and prioritize effectively. • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint). • Familiarity with Concur expense report processing/approvals. • Experience with PeopleSoft e-Procurement and phone/video conferencing systems. • Flexible, courteous, and a team player. Desired Experiences/Education • Strong written and verbal communication skills. • Experience supporting Science & Technology teams. • Consistent and reliable performance. • Working knowledge of Teams, Concur, and SharePoint (internal Client systems). • Willingness to take on additional responsibilities proactively.

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