Benefits Coordinator

Benefits Coordinator The Benefits Coordinator supports the organization's ability to attract and retain top talent by administering comprehensive employee benefit programs with accuracy, professionalism, and confidentiality. This role serves as a key resource for employees, providing guidance on benefits, leaves of absence, and wellness offerings while ensuring compliance with regulations. The Benefits Coordinator works closely with brokers, carriers, and internal stakeholders to maintain data integrity, streamline processes, and deliver exceptional service. Through strong attention to detail, effective communication, and a commitment to continuous improvement, the Benefits Coordinator helps ensure employees have access to the programs and support they need throughout their employment lifecycle. Essential Duties And Responsibilities Writes directives advising department managers of company policy regarding employee benefits or leave programs. Directs preparation and distribution of written and verbal information to inform employees of benefits programs. Oversees the analysis, maintenance and communication of records required by law or local governing bodies or other departments in the organizations using existing HRIS platforms and files. Ensures compliance with all applicable federal and Tribal laws and regulations. Prepares and assists with annual filings and audits Makes recommendations to management for improvement to the organization's benefits, policies, procedures, and practices. Analyzes existing benefits policies of organization, and prevailing practices among similar organizations, to establish competitive benefits programs. Plans modifications of existing benefits programs and recommends benefit plan changes to management. Develops, implements and administers company benefits programs. Programs may include, health and welfare coverage, life insurance, 401K plan, leaves of absence, wellness. Serves as the primary contact for benefits brokers, third party administrators, and carriers. Evaluates services, coverage, and options available through insurance and investment companies to determine programs best meeting the needs of the organization. Participates in annual renewal meetings and audits benefits invoices for accuracy. Coordinates employee eligibility, enrollment, and terminations with vendors. Plans annual open enrollment planning, communication strategy, and rollout. Oversees payroll deductions of benefit program. Coordinates leaves of absences with employees, managers, etc Administers the Workers Compensation program. Files claims, coordinates light duty and return to work program, works with claims processors for approval/denial of claims, completes the annual OSHA300 forms Assists with employee events, such as Team Member of the Quarter, Holiday Party, etc. Other duties as assigned. Requirements Minimum 21 years of age. Proficiency with HRIS platforms, preferably Paycom, and benefits administration systems. Experience using Microsoft Office Suite, especially Excel. Ability to maintain confidentiality in accordance with HIPAA and organizational privacy policies. Strong customer service approach when working with employees and vendors. Qualifications Strong attention to detail with high accuracy in data entry and audits. Strong organizational and time management skills. Critical thinking and problem solving skills. Ability to work independently and manage competing priorities. Must be knowledgeable of Federal laws, such as: Title VII of the Civil Rights Act of 1964, Age Discrimination Act of 1967, Americans with Disabilities Act of 1990, Civil Rights Act of 1991, and Fair Labor Standards Act. Education and/or Experience Bachelor's degree from four year college or university and two years related experience; or equivalent combination of education and experience. HR experience in a tribally owned enterprise preferred. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Bilingual preferred. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage, and to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Certificates, Licenses, Registrations Gaming license issued by the Paskenta Tribal Gaming Commission. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to tobacco smoke. The noise level in the work environment is usually moderate.

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