Industrial Communications Sales Accounting Assistant

Benefits:401(k)Competitive salaryDental insuranceHealth insurancePaid time offVision insurancePosition OverviewJ & K Communications is seeking a highly organized and detail-oriented professional to join our team in a hybrid role supporting both our Industrial Communications Sales team and Accounting Department.This full-time position combines project coordination, customer communication, FCC/FAA compliance support, and billing responsibilities with core accounting functions including accounts payable, accounts receivable, and reconciliation.This is an excellent opportunity for someone who thrives in a structured, deadline-driven environment and enjoys working across departments to keep projects and financial operations running smoothly.Please note: Responsibilities are not all-inclusive and may evolve based on company needs.Part 1: Industrial Communications Sales SupportCustomer & Project CoordinationRespond to customer calls and emailsSchedule meetings and manage calendarsReview bid specifications and assist in preparing quotesConvert quotes to service orders and notify Parts DepartmentGather programming information for techniciansCoordinate project documentation and SharePoint foldersPrepare submittals and O&M manualsCoordinate propagation studies and assemble final reportsManage travel logistics including per diem and lodging (when needed)Billing & ReportingInvoice completed projects (TigerPaw software)Prepare credit memosProduce invoice forecast reports for AccountingLicensing & Regulatory ComplianceObtain customer information for FCC applicationsFile new FCC license applications and renewalsConduct FCC frequency searchesRun FAA glide slope checks for sites near airportsRun RF path analysis in EDX softwarePart 2: Accounting SupportAccounts PayableProcess packing slips and match invoicesCode and enter purchase order invoicesAssist with AP reporting and documentationMaintain organized AP filing systemsCredit Card ReconciliationCode and process credit card receiptsReconcile transactions and assist with monthly reconciliationAccounts ReceivableOpen and distribute incoming mailPrepare and process depositsPull paid commission invoicesPrint commissionable invoices from uploadsCompliance & Administrative SupportMaintain ST-105 and W-9 documentationEnsure accounting records are current and organizedSupport commission reporting and internal financial trackingWhat We’re Looking ForCore CompetenciesStrong attention to detail and documentation accuracyExcellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlinesAnalytical thinking with basic quantitative comfortProfessional discretion with confidential financial and customer informationProcess-oriented mindset with strong follow-throughQualifications1–3 years of experience in accounting, project coordination, order administration, or similar role preferredBasic understanding of Accounts Payable and Accounts Receivable processesProficiency in Microsoft Office (especially Excel)Experience with SharePoint or document management systems preferredExperience with TigerPaw, EDX, Visio, or FCC licensing systems is a plusTelecom, radio services, or industrial communications experience preferred but not requiredBehavioral TraitsReliable and accountableCalm under pressureStrong organizational skillsTeam-oriented with cross-department collaboration mindsetSelf-starter who can work independently

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