Administrative Assistant

Administrative Assistant | Professional Environmental Consulting Firm Location: Clifton Park, NY (In-Office) Compensation: $25.00/hour ($52,000/annually) Status: Temp-to-Hire Our firm is seeking a proactive, thick-skinned, and highly organized Administrative Assistant to join our upbeat Clifton Park team. You will be the backbone of a busy office of 24 engineers and scientists, ensuring our technical reports are polished and our daily operations run like a well-oiled machine. The office vibe is "quiet but high-energy"—roughly 50% of our team is under 30, and we maintain a casual, collaborative environment where everyone chips in. Key Responsibilities You’ll be handling a mix of high-level project support and essential office "heavy lifting." Reporting & Proposals: Formatting, proofing, and archiving technical reports and proposals. You’ll be responsible for the final "look and feel" of our work, including assembling booklets for training sessions. Project Coordination: Handling project set-ups and utilizing Deltek to upload budget calculators and project info (training provided). Outreach: Comfortable picking up the phone to coordinate air quality testing with NYC properties—a task that requires persistence and a "don’t take no for an answer" attitude. Event Planning & Logistics:Spring: Taking the lead on a major Regional Developer Summit (resource tables, vendor coordination, and sponsor communication). Summer: Managing our annual Track Day in Saratoga (invites, attendance, and mailing lists). Office Management: Ordering supplies 3x per week and ensuring the office is stocked and ready for the team. Your Skills & Experience Experience: 2+ years of administrative or office support experience. Tech Savvy: Basic Excel skills and the ability to learn new software quickly. Communication: Exceptional proofreading skills and a professional phone presence. Personality: You are adaptable and can handle various "engineer personalities." You’re collaborative, willing to learn, and have a thick skin—you can brush off the small stuff and keep the day moving. Why You’ll Love Working Here The Culture: We are located in a technical park with a brewery and distillery just steps away—frequent team outings are part of the deal. Social Hours: Every other Friday is a "BBQ Friday" with free lunch and social hour. Cooking Competitions: We host themed cooking competitions where you’ll get a budget and a company card to shop for the team and show off your culinary (or shopping) skills. The Energy: It’s a young, upbeat office where your hard work is noticed and appreciated by the 20+ people you support. Schedule & Logistics Hours: Monday – Friday, 9:00 AM – 5:00 PM. Work Environment: This is an in-office role to support the team. While we are flexible on an as-needed basis, we value the collaboration that happens in our Clifton Park office. Timeline: We are looking to move quickly, with a start date roughly one to two weeks out to allow for IT setup. #INFEB2026

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