Facility Coordinator

Job Title: Workplace Services Representative Duration: 7+ months Contract Location: Chicago, IL - Onsite Job Description: Facilities Operations & Maintenance Submit and manage building work orders Coordinate vendor repair calls and service appointments Oversee desk furniture maintenance and repair through vendor coordination Respond promptly to spills and minor facilities issues Support printer repair and maintenance requests Assist with conference room configurations Monitor and maintain safety, security, and compliance standards within the workplace. Conference Rooms & Shared Spaces Reconcile conference room calendars Perform daily meeting room checks Restock meeting room refrigerators Support catering orders and setup Mail, Shipping & Deliveries Receive and deliver mail to business units Manage outgoing mail pickup and US Government Client drop-offs Handle FedEx shipments and tracking Inventory, Supplies & Refreshments Place and manage supply orders Order, receive, store, and restock coffee and snack supplies Perform daily and scheduled restocking activities Track inventory levels and maintain accurate records Perform weekly fridge clean-outs Technology & Workplace Support Coordinate laptop recovery Process printing requests, producing high quality print products (pitch-books, brochures, signage, etc) Support seat changes and floor plan updates Maintain workstation name plates Reception & Front Desk Coverage Provide reception coverage during lunch, breaks, and when the primary receptionist is out of office Deliver a high level of customer service by greeting employees and visitors in a friendly, professional, and helpful manner Respond promptly and courteously to inquiries, requests, and issues Handle lockouts and coordinate access support as needed Qualifications Required Previous experience in facilities, office services, or workplace operations A proactive mindset and the ability to anticipate needs before they arise A passion for creating exceptional employee and guest experiences Strong customer service skills with a friendly, responsive, and solution-focused approach-you're approachable, resourceful, and solutions-oriented. Excellent interpersonal and communication skills Desire to work as a part of a team while able to manage their day-to-day tasks independently Strong organizational and time-management skills Ability to manage recurring schedules and ad-hoc requests Ability to lift, move, and stock supplies as needed (minimum of 50lbs) Microsoft Office Suite Preferred / Plus Experience in hospitality, in-person customer service Security training and or experience First Aid and CPR certification Experience supporting front desk or employee-facing services in a corporate environment Experience with FedEx Ship Manager, ServiceNow, and/or AutoCad for the Web

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