Procurement Coordinator

Job DescriptionThe Administrative Procurement Coordinator provides essential operational support to the Procurement function at one of our largest financial education clients. This role is responsible for managing day-to-day procurement administration, including processing purchase orders within NetSuite, overseeing the procurement helpdesk, supporting tactical purchasing, maintaining vendor and contract records, and coordinating contract execution via ContractLogix / LegalSifter. The position also supports supply chain management activities, including administration of Preferred Supplier Lists (PSLs), and monitoring supplier performance against SLAs and KPIs. Key Responsibilities Purchase Order (PO) Management • Create, review, and process purchase orders in NetSuite in accordance with procurement policies and approval workflows. • Ensure accuracy of PO data, vendor information, coding, contract alignment, and supporting documentation. • Monitor open POs and follow up with internal stakeholders and vendors to support timely delivery and service continuity. Procurement Helpdesk & Inbox Management • Serve as the first point of contact for procurement-related queries via the procurement inbox/helpdesk. • Triage incoming requests, provide guidance on procurement processes, escalate where needed, and ensure timely and professional responses. • Maintain service-level expectations and accurate tracking of inquiries. Tactical Procurement & Purchasing Support • Conduct tactical or low-complexity procurement activities, including obtaining quotes, conducting simple sourcing events, and coordinating supplier communications. • Assist with the purchasing of goods and services to ensure uninterrupted operations. • Support evaluation of supplier options in alignment with PSLs and category strategies. Vendor Administration • Maintain accurate and up-to-date vendor records in NetSuite and relevant procurement systems. • Support vendor onboarding activities, including collection of required documentation and validation of compliance requirements. • Assist with vendor lifecycle management, updates, and data integrity checks. Contract Administration • Assist in loading and maintaining contract information, ensuring proper categorization, accuracy, and documentation completeness. • Process contracts for review and approval in accordance with internal workflows. • Coordinate and manage contract signatures using ContractLogix / LegalSifter. • Track contract status, expirations, renewals, and ensure contracts are stored appropriately. Supply Chain Management Support • Support the administration and upkeep of Preferred Supplier Lists (PSLs), including updating supplier records and ensuring staff have access to the correct approved suppliers. • Assist in collecting, recording, and tracking supplier performance data, including adherence to service-level agreements (SLAs) and key performance indicators (KPIs). • Provide support in monitoring supplier compliance, escalating concerns to procurement leadership as appropriate. • Help maintain dashboards, scorecards, or logs used to monitor supplier performance and contract obligations. Procurement Process & Compliance Support • Support adherence to procurement policies, procedures, and internal controls across purchasing activities. • Assist with audits, data requests, and reporting requirements. • Contribute to process improvement initiatives, documentation updates, and procurement training materials.Hourly Rate 27-32hr

Apply Now