Administrative Coordinator

Administrative CoordinatorLocation: Charlotte, NC (Onsite)Employment Type: Temporary (with potential for full-time, permanent employment)Position OverviewWe are seeking a detail-oriented and reliable Temporary Administrative Coordinator to support our office operations and accounting functions. This role is critical to ensuring smooth day-to-day administrative processes, accurate financial records, and timely payments and reporting. This position offers the opportunity to transition into a full-time, permanent role based on performance and business needs.Key ResponsibilitiesAdministrative Office DutiesPerform general administrative functions including filing, data entry, and office supply management.Handle incoming and outgoing mail, emails, and other correspondence.Schedule and coordinate meetings, appointments, and occasional travel arrangements.Maintain organized electronic and physical records.Accounting SupportMaintain accurate financial records and assist with proper bookkeeping practices.Prepare, process, and track invoices, receipts, and payments.Record financial transactions in the company's accounting system with attention to accuracy and deadlines.Tax PaymentsPrepare and submit recurring tax payments in accordance with guidance from external tax advisors.Ensure timely filing of required tax documentation and payments.Maintain organized records related to tax compliance.Monthly Closing & ReportingAssist with the monthly close process.Prepare financial reports required by external accounting service providers.Ensure financial data is complete, accurate, and up to date for reporting purposes.Accounts Receivable MonitoringMonitor outstanding accounts receivable.Follow up on overdue invoices and issue reminders as needed.Support collection efforts to ensure timely customer payments.Invoice & Accounts Payable ProcessingProcess company invoices and ensure payments are made on time.Reconcile accounts payable and resolve discrepancies with vendors or internal teams.Maintain clear documentation of all payments and approvals.QualificationsPrevious experience in an administrative, accounting, or office coordinator role preferred.Basic understanding of bookkeeping and accounting processes.Strong organizational skills with high attention to detail.Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software is a plus.Ability to manage multiple priorities and meet deadlines.Professional communication skills and a proactive, team-oriented attitude.

Apply Now