Operations Coordinator

Operations Coordinator Castro Valley, CA 94546 Schedule: Onsite| Day Shift | 13 weeks| Non-clinical role Shift: Day 5x8-Hour (08:00 - 17:00) Note: MUST be legally authorized to work in the United States.   SUMMARY/DUTIES: The Operations Coordinator provides comprehensive administrative and operational support to department leadership and clinical staff within a hospital setting This non-clinical role serves as the primary point of contact for unit communication, including greeting visitors, managing calls, and coordinating patient flow activities such as transfers and discharges Responsibilities include maintaining schedules, processing payroll and staffing data, running EHR reports, and ensuring accurate documentation The role supports regulatory compliance by maintaining records, tracking licensure requirements, and adhering to state and federal standards Additional duties include onboarding staff, coordinating meetings, managing supplies and equipment, and supporting the Director with confidential administrative tasks in a fast-paced inpatient environment   REQUIREMENTS: High School Diploma or equivalent required; Associate’s degree or coursework in Medical Terminology preferred At least 6+ months of secretarial or administrative experience in a healthcare setting Experience with electronic health records and running reports Experience with scheduling, staffing coordination, and payroll processes Proficiency in KRONOS timekeeping, ANSOS scheduling, and Microsoft Office Suite Typing speed of 60+ WPM with 90% accuracy Strong knowledge of medical terminology Ability to maintain confidentiality and support regulatory compliance standards Strong communication skills with ability to manage calls, inquiries, and coordination across teams Preferred Requirements: At least 2+ years of secretarial or administrative experience in a healthcare setting Experience supporting inpatient or surgical units Experience coordinating patient transfers, admissions, and discharges Experience onboarding staff and maintaining personnel records Familiarity with Title 22 and Joint Commission (JCAHO) regulatory requirements Experience managing department supplies, equipment tracking, and vendor coordination   We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.   req3246549

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