Executive Assistant to Department Head

Roth&Co is a fast-growing mid-sized CPA firm seeking a highly organized, detail-oriented professional to support the Head of Tax Practice. This full-time role combines executive-level administrative support, departmental coordination, and accounts receivable management in a fast-paced professional environment.What You'll Do: • Serve as a trusted administrative partner to the Tax Department Lead, anticipating needs and managing workflow • Coordinate complex calendars, meetings, travel, professional (and personal) scheduling • Manage client communications, calls, and Zoom/Teams meetings, including scheduling and setup • Review incoming emails, prioritize action items, and ensure timely follow-up • Support department operations, including tracking metrics, workload, and key deadlines • Coordinate meeting logistics, agendas, materials, and follow-up tracking • Manage accounts receivable for partner clients, including reviewing aging reports and following up on outstanding invoices • Facilitate timely collections and maintain accurate financial documentation • Support proposals, engagement letters, client onboarding, and special projects • Maintain internal tracking systems and support ongoing departmental organizationWhat We're Looking For: • 2+ years of administrative experience in a fast-paced professional environment • Strong organizational skills with the ability to manage multiple priorities simultaneously • Excellent written and verbal communication skills • Proficiency with Microsoft Office Suite; familiarity with financial systems or CRM tools a plus • Strong attention to detail and a high level of accuracy • Professional judgment, discretion, and confidentiality • Ability to work independently while supporting senior leadership • Adaptability and comfort managing shifting priorities • Proactive mindset with strong follow-through and accountabilityWhy Roth&Co: • Join a growing, collaborative firm with direct exposure to senior leadership • Competitive salary: $70,000-$90,000 annually (DOE) • Opportunity to work at the intersection of executive support, tax operations, and client finance functions • High-impact role with visibility across the firm

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