Transportation Clerk

Job Title: Transportation Clerk Exemption Status/Test: Nonexempt Reports to: Transportation Coordinator Dept./School: Transportation Department Work Calendar: 185 Days Primary Purpose Assist the Transportation Coordinator in the daily administrative and operational functions of the transportation department. Support routing, student transportation records, communication, and clerical duties to ensure safe and efficient transportation services for students. Qualifications Education/Certification High school diploma or GED required Special Knowledge/Skills Proficient computer and data entry skills Knowledge of office procedures and record keeping Ability to maintain accurate records and documentation Strong organizational and communication skills Ability to handle multiple tasks and prioritize workload Ability to work effectively with drivers, campus staff, parents, and students Experience Clerical or office experience preferred Experience with routing software, student information systems, or transportation systems preferred Major Responsibilities and Duties Administrative Support Assist the Transportation Coordinator with clerical and operational tasks related to student transportation. Maintain and update transportation records, including student rider information and route assignments. Prepare and organize route sheets, driver packets, and transportation documentation. Assist with printing and distributing student transportation identification cards. Routing and Records Assist with maintaining student transportation data in routing and tracking systems. Help update route information, stop locations, and rider lists as directed by the Transportation Coordinator. Maintain accurate files and records related to transportation operations. Communication and Coordination Respond to phone calls and inquiries from parents, campuses, and drivers regarding transportation information. Assist with communication between campuses and the transportation department regarding student transportation needs. Provide support with scheduling and documentation for extracurricular transportation requests. Student Safety and Bus Monitoring Assist with reviewing bus camera video footage when requested to support campuses in addressing student discipline concerns or transportation incidents. Document and communicate relevant findings to the Transportation Coordinator and campus administrators as appropriate. Maintain confidentiality and follow district procedures when handling student-related incidents and video records. Operational Support Assist the Transportation Coordinator with daily transportation operations and logistics. Help track driver attendance and assist with documentation related to route coverage. Assist with compiling reports, logs, and required documentation for transportation operations. Other Follow district safety procedures and policies related to transportation operations. Maintain confidentiality of student and district information. Perform other duties as assigned. Supervisory Responsibilities None Mental Demands / Physical Demands / Environmental Factors Tools/Equipment Used: Personal computer and peripherals; office equipment; transportation routing software Posture: Frequent sitting; occasional standing and walking Motion: Repetitive hand motion including keyboarding and use of office equipment Lifting: Occasional lifting and carrying of supplies and files (less than 25 pounds) Environment: Work primarily in an office environment Mental Demands: Maintain emotional control under stress; frequent interruptions; ability to work with multiple stakeholders

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