P/T Admin Assistant

Administrative Assistant This individual will support the Property Manager and Board of Directors with administrative duties required by the Community Association. This person will be working on-site at the property with the necessary equipment and training provided by the Management Company. This position is part-time approximately 20 hours per week. Responsibilities: Oversee daily management office operations and ensure efficient workflow. Manage calendars, including scheduling appointments and meetings. Assist in development and implementation of new policies and procedures for the office. Maintain office management protocols, ensuring compliance with state laws and regulations. Utilize phone systems effectively, demonstrating excellent phone etiquette. Organize office filings, contracts, documents, and supplies, maintain inventory levels. Provide a warm and professional welcome to residents, guests, and vendors. Coordinate resident requests with other departments and ensure timely follow-up. Work closely with management, security, and maintenance staff to maintain smooth operations. Assist with administrative tasks, including creating internal flyers and communications for staff and residents. Assist with work order generation and close out. Attend board and annual meetings. Part-Time Mon-Fri 1pm-5pm Pay Rate: $21-$25 DOE PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE WEST BOYNTON BEACH AREA! Skills & Qualifications High School Diploma or equivalency preferred Prior experience working in a HOA, condo or apartment building office preferred Excellent oral, communication, and interpersonal skills Great organizational and administrative skills. Responsive and able to provide excellent customer service Ability to create and develop long-term relationships Capable and efficient in using computer systems including: MS-Office, property management software, gate systems, ID card systems, etc. Must pass a drug screening and background check This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

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