:egal Administrative Assistant

Position: Legal Administrative AssistantLocation: Boca Raton, FLEmployment Type: Full-time, non-exempt | In-OfficeAbout Robbins Geller Rudman & Dowd LLPRobbins Geller Rudman & Dowd LLP is one of the world's leading complex litigation firms,specializing in securities fraud and shareholder rights litigation. Our firm has been ranked #1 inthe ISS Securities Class Action Services Report for recovering the most monetary relief forinvestors and has obtained some of the largest recoveries in history, including:Enron - $7.2 billion (largest securities class action recovery)Household Int'l Inc $1.57 billion (largest ever following a securities fraud class action trial)Valeant Pharmaceuticals - $1.21 billion (largest pharmaceutical securities recovery)Am. Realty Cap. Props Inc $1.02 billion (highest percentage of damages of any major PSLRA case prior to trialUnitedHealth Grp. Inc $895 million (largest stock option backdating recovery in history)Position SummaryRobbins Geller Rudman & Dowd LLP is seeking an experienced Legal Administrative Assistantto provide high-level administrative and litigation support to attorneys and paralegals in a fastpacedlaw firm environment. The ideal candidate will be comfortable independently managingmultiple tasks, ensuring the seamless execution of legal operations, and providing support asneeded.Key Responsibilities• Format, edit, and finalize documents, including correspondence, memoranda, and standard legal documents, in accordance with the Firm's formatting standards using legal-specific software• Manage multiple attorney assignments and organize workflow to meet administrative and attorney needs• Enter, proofread, and post attorneys' time entries in compliance with Firm timekeeping policies• Coordinate travel arrangements, including air, hotel, and ground transportation• Process and monitor expense reports, reimbursements, expert invoices, and check requests• Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings• Coordinate conferences, meetings, and appointments (in-person and virtual), including conference rooms and catering per Firm procedures• Handle complex, confidential, and time-sensitive information with discretion and accuracy• Partner with the File Records team to create, review, and maintain electronic case files• Perform additional administrative duties as assignedQualifications & ExperienceEducationHigh school diploma or equivalent required; associate's degree preferred.ExperienceMinimum of 3 years of legal experience in a litigation environment, with a solid understandingof legal terminology.Litigation Knowledge• Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance with court requirements• Familiarity with Federal District Courts rules and filing proceduresTechnical Skills• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment• Experience with document management systems (e.g., NetDocuments or similar), including strong document organization practicesCore Competencies• Strong time management skills with the ability to support four or more attorneys• Excellent verbal and written communication skills• Ability to maintain confidentiality and exercise sound discretion• Proactive, self-motivated, and able to work independently• Reliable with strong punctuality and attendanceAdditional Qualifications (Preferred)• Trial and deposition preparation experienceCompensation & Benefits• Salary range: $70,000 - $90,000 per year (depending on experience and qualifications)• Comprehensive benefits programIf you are a detail-oriented legal professional looking for a rewarding opportunity in a dynamiclegal environment, we encourage you to apply.For consideration, please email a cover letter and resume to recruiting@with "Legal Administrative Assistant Boca Raton" in the subject line.We encourage you to visit our website before applying:?? Robbins Geller is an equal employment opportunity employer. All qualified applicantswill receive consideration for employment without regard to race, color, religion,religious creed, national origin, sex, gender, sexual orientation, marital status, pregnancy,childbirth or breast-feeding, age, physical or mental disability, ancestry, medicalcondition, genetic information, military, or veteran's status, or any other status orcharacteristic protected by law. For the firm's full EEO policy, please refer to our website:.California Consumer Privacy Act Disclosure: We collect personal information you providein connection with any application for employment, including personal informationcontained on any resumes or any other document(s) you provide us. We may use thisinformation to evaluate your application and/or to consider you for employment withRobbins Geller. We may, as necessary, share this information with third parties for any ofthe following purposes: (i) to confirm the accuracy of the information provided; (ii) toconduct a background check; (iii) to confirm or evaluate potential conflicts of interest;and/or (iv) to check references. If you accept an offer with Robbins Geller, we may alsouse the information you have provided in order to provide you with the benefits of youremployment.The marginal functions of this position have not been included. This jobdescription in no way implies that these are the only duties to be performed. Anemployee will be required to follow any other job-related duties requested by thesupervisor.Employees MUST maintain domicile in a state and/or city where RGRD has anoffice.Schedules depend on job duties. RGRD reserves the right to determine when and ifremote work is an option. RGRD will make reasonable accommodations for such, ifit does not cause undue hardship for the firm. All positions may be required toreport on-site for specific projects or on an as-needed basis.

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