Executive Assistant (Executive Liaison)

At University Information Technology Services (UITS) we provide the technology, tools, and services you need to succeed. UITS supports IU's vision for excellence in research, teaching, outreach, and lifelong learning. We ensure a workplace that encourages growth, flexibility, and creativity, as well as a culture that champions employee success and well-being through programs supported university wide. We believe in each person's potential, and we'll help you reach yours. Job Summary The executive Liaison provides critical support to the office of the Vice President (VP) and Chief Information Officer (CIO), acting on behalf of the VP/CIO, including: managing budgets for admin and facilities accounts; drafts, prioritizes and handles complex communications including briefings; researches and handles special projects, including working with the Board of Trustees. Department-Specific Responsibilities Provides executive level support and coordination of activities in the office of the Vice President and Chief Information Officer. Handles matters of significance on behalf of the VP/CIO. Gathers, analyzes, and organizes information for reports and other critical documents. Drafts, prioritizes, and handles more complex communications, for internal and external recipients. Resolves schedule conflicts in a timely manner, all within a dynamic, fast-paced, and frequently shifting environment. Manages budgets for administrative and facilities accounts. Supervises administrative support staff and facilities specialist, coordinating workflows and schedules. Attends President Cabinet Support Staff meetings when scheduled. Serves on Executive Policy Group Incident Management Team as DOC Admin. Acts as moderator for department listserv. Monitors UITS Facilities help instances and ensure appropriate action is taken. Coordinates with public safety department on building drills. Ensures building Emergency Plans and Floor Warden documents are current. Quarterly - Audit seating charts for UITS employee areas, ensuring accuracy. Other administrative and facility-related duties as assigned. General Responsibilities Exercises diplomacy, tact and judgment in interacting with a wide range of constituents both internal and external to the university. Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary university information, data, transactions and correspondences maintain confidentiality. Manages dynamic and complex calendar, which requires a deep understanding of area's key priorities to ensure Executive is spending time in most effective and impactful way. Ensures conflicting meetings are resolved in a timely way. Handles matters of significance on behalf of the Executive. Drafts, prioritizes and handles more complex communications including briefings. Researches and handles special projects which may include working with the Board of Trustees. Coordinates workflows and time management. May have responsibility for department budget serving as account manager or developing and overseeing the budget. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required Bachelor's degree. WORK EXPERIENCE Required 3 years of providing support handling multiple priorities to a high level executive. SKILLS Required Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. Attention to details with the ability to meet tight deadlines. Ability to maintain and work with highly confidential information. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Bloomington, Indiana This is an in-person position. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure . Job Classification Career Level: Career FLSA: Exempt Job Function: General Administration Job Family: Administrative Support Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information . Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD. Contact Us Request Support Telephone: 812-856-1234 Apply for Job Staff Positions Sign In New User Enable Screen Reader Mode

Apply Now