Certification Administrator

Key ResponsibilitiesManage and maintain certification records, renewals, expirations, and compliance documentation.Track employee and contractor certifications to ensure organizational and regulatory compliance.Coordinate certification training sessions, testing schedules, and recertification activities.Monitor upcoming certification expirations and communicate renewal requirements proactively.Maintain accurate data within Learning Management Systems (LMS), HR systems, or certification tracking databases.Generate reports and dashboards related to certification status, compliance metrics, and audit readiness.Assist with internal and external audits by preparing required documentation and records.Serve as a point of contact for certification-related inquiries from employees, vendors, managers, and external agencies.Collaborate with HR, Compliance, Operations, and Training teams to ensure certification standards are met.Ensure confidentiality and accuracy of employee and certification records.Identify process improvement opportunities related to certification tracking and administration.Required QualificationsBachelor's degree in Business Administration, Human Resources, Education, or related field preferred; equivalent experience accepted.2+ years of administrative, compliance, training coordination, or certification management experience.Strong organizational skills with the ability to manage multiple deadlines and priorities.Experience working with Microsoft Office Suite, especially Excel and Outlook.Familiarity with Learning Management Systems (LMS), HRIS platforms, or certification tracking systems.Excellent written and verbal communication skills.High attention to detail and accuracy in data management.Ability to work independently and collaboratively in a fast-paced environment.Preferred QualificationsExperience supporting certification programs in healthcare, IT, manufacturing, education, or regulated industries.Knowledge of compliance standards, credentialing processes, or audit procedures.Experience with systems such as SAP, Workday, Cornerstone, SuccessFactors, or ServiceNow.Certification in administrative support, compliance, or project coordination is a plus.

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