Finance Clerk - Construction

Project OverviewA.G. Gaston Construction is supporting the development of a large-scale AI facility in Birmingham, Alabama. This multi-year construction program will support a workforce of up to 1500 personnel onsite and involves a high volume of vendor activity across site services and logistics operations.This role operates in a fast-paced, project-based environment where timely and accurate processing of vendor payments is critical to maintaining operational continuity.Role SummaryThe Accounting Clerk will support our Accounts Receivable (AR) and Accounts Payable (AP) functions. In this role, you will play a key part in maintaining the accuracy of our financial records, ensuring timely processing of invoices and payments, and supporting the overall health of our accounting operations. This role ensures that all receivables are posted and all vendor payments are accurate, properly approved, and processed in a timely manner.This individual will work closely with the Accounting Manager, Vendor Management, and Site Operations teams to maintain financial accuracy and support uninterrupted vendor performance.Key ResponsibilitiesAccounts Payable (AP)Receive, review, and process vendor invoices for accuracy and proper authorizationMatch purchase orders, receipts, and invoices (three-way match) before processing paymentSchedule and process vendor payments via check, ACH, or wire transfer in accordance with payment termsMaintain and update vendor records, including W-9s and banking informationReconcile vendor statements and resolve discrepancies or billing issues in a timely mannerAssist with month-end close by ensuring all AP transactions are recorded accuratelyAccounts Receivable (AR)Generate and send customer invoices accurately and on a timely basisPost and apply incoming payments (checks, ACH, credit card) to the correct customer accountsMonitor accounts for outstanding balances and follow up on past-due invoices via phone and emailPrepare and distribute aging reports to management on a regular basisResearch and resolve payment discrepancies or unapplied creditsAssist with collections efforts and escalate delinquent accounts as neededGeneral Accounting SupportPerform data entry and maintain accurate records in the accounting systemAssist with bank reconciliations and general ledger entries as directedSupport month-end and year-end closing processesFile and organize financial documents, invoices, and payment recordsRespond to internal and external inquiries regarding billing and payment statusAssist with audits by providing supporting documentation as requestedRequired Experience in Similar Environments2-5+ years of experience in accounts payable, invoicing, or financial operationsExperience working in high-volume transaction environmentsExperience in construction, project-based, or service-driven environments preferredExperience working with multiple vendors and invoice typesPreferred ExperienceExperience supporting construction or field-based operationsExperience working with cost tracking or project accounting systemsExperience handling vendor inquiries and payment issue resolutionEducationHigh school diploma requiredAssociate's or Bachelor's degree in Accounting, Finance, or related field preferred

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