Administrative Coordinator, Office of the Dean

Position Details Position Information Position Type Professional Staff Faculty TrackPosition Title Administrative Coordinator, Office of the Dean Employment Status Full Time Months 12 Campus Biddeford, ME Description The Administrative Coordinator provides high-level administrative and organizational support to the College of Arts and Sciences (CAS) Dean's Office and schools in the College, as needed. This position handles a wide variety of administrative functions, including confidential and sensitive matters. The position requires an individual who is detail-oriented, can communicate effectively, and maintains positive relationships with stakeholders, including faculty, professional staff, students, parents, and administrators. Reporting to the Senior Assistant to the Dean, the Administrative Coordinator supports the mission of CAS by performing specialized office support work and balancing complex priorities to meet the needs of students, employees, and the university. This position requires the application of technical skills while exercising good judgment, discretion, and professionalism. The expected pay is $20.82 per hour (annualized to $43,306). Total compensation is $58,873 to $74,001, depending on which medical and dental plans are selected. About the University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview Multiple health and dental plan options, plus vision coverage. Up to 8% retirement plan match. Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. Educational benefits: UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service. 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits OverviewResponsibilities Provides direct administrative support to the associate deans in the CAS Dean's Office, including: Calendar management Coordinating travel Special projects Manages casdean email inbox, including: Routing emails and responding to inquiries as appropriate Logging incoming and outgoing paperwork Reviewing incoming paperwork for completeness and accuracy before forwarding, returning to sender as appropriate Sending emails to the college distribution lists as requested Serves as purchase card manager for individuals in the CAS Dean's Office, reconciling purchases and ensuring accurate documentation and accounting. Welcomes and directs visitors, serving as the primary liaison for students, faculty, staff, parents, or other constituencies. Answers and transfers phone calls, screening when necessary. Handles complex and confidential situations and requests addressing school, faculty, student, college, and university needs. Cross-trains to support other CAS administrative staff with job duties during temporary periods of increased workload or when staff are on leave. Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination. Regularly updates: College email lists Access to groups & Teams sites Informational documents Assists with event planning and execution, including: Room reservations Catering Facilities work orders ITS tickets Preparing lunch vouchers Independently coordinates multiple administrative tasks and projects. Troubleshoots problems and all inquiries and requests related to unit including explaining policies and procedures, coordinating services and assistance, and directing concerns to senior staff members as appropriate. Maintains filing systems. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed, including monthly copy and leave reports. Manages CAS Dean conference room requests and scheduling. In collaboration with ITS, manage the course evaluation system for the college (i.e., scheduling emails, reviewing courses, troubleshooting issues). Maintains office supplies and inventory for the dean's office and coordinates confidential shredding and maintenance of office equipment. Supports Summer Undergraduate Research Experience (SURE) Program administrative needs. Supports Guided Undergraduate Studies (GUST) program administrative needs. Coordinates communications for the CAS Graduation Ceremony. Provides administrative support for college-level events. Maintains CAS webpages. Supports searches organized by the CAS Dean's Office and as directed by the dean Prepares and distributes all student letters sent from the CAS Dean's Office. Maintains current knowledge of college and university policies and procedures. Oversees CAS social media accounts, posting content regularly and as appropriate for the target audiences. Performs other related duties as assigned. Qualifications Associates degree required, plus 2-years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Excellent interpersonal communication skills with ability to interact with diverse stakeholders, including strong skills in writing, reading, and spelling/grammar. Strong computer skills, including proficiency in Microsoft Office Suite. Excellent organizational skills and attention to detail. Ability to multitask. Ability to work independently and collaboratively as part of a team. Demonstrated ability to regularly exercise discretion and make independent judgements and decisions. Demonstrated ability to handle confidential and sensitive situations with tact, discretion, and professionalism. Task-oriented with the flexibility to adapt and prioritize in response to unexpected situations. Prior experience in higher education is preferred. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity. Additional Note This position is not eligible for H-1B visa sponsorship. Posting Detail Information Posting Number 2022PS0814P Open Date 02/10/2026 Close DateOpen Until Filled Yes

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