Executive Assistant

Job Title Executive Administrative Support Job Description Provides high-level executive and administrative support to the Director of Finance and the Chief Operating Officer (COO). Works closely with the Controller and Senior Accountant to support daily financial operations, ensuring efficiency, accuracy, and confidentiality in a hospital environment. Key Responsibilities Provide executive-level administrative support to finance leadership. Manage correspondence, communications, scheduling, and complex calendars. Assist Controller and Senior Accountant with day-to-day administrative and financial activities. Coordinate vendor check requests, physician stipends, on-call payments, and supply/service requisitions. Manage physician, rental, and other hospital agreements. Maintain Hospital Policy and Procedure Manuals on the Intranet. Record and prepare meeting minutes for designated hospital committees. Perform monthly reconciliation of charge card purchases. Compliance & Professional Standards Maintain punctual attendance in accordance with hospital policy. Complete mandatory education and comply with fire/safety and infection control requirements. Adhere to hospital dress code and identification badge requirements. Demonstrate adaptability, initiative, sound judgment, accountability, and a professional attitude at all times. Required Qualifications Bachelor's degree required; Business, Finance, or Healthcare Administration preferred. Minimum five years of executive administrative experience supporting senior leadership, preferably in healthcare or finance. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proven ability to manage competing priorities, complex schedules, and confidential information. Strong organizational, communication, and problem-solving skills. Ability to work independently in a fast-paced, high-accountability environment. Posted Salary Range USD $36.57 - USD $40.79 /Hr. This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate's qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits. At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.

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