Health System Specialist

This position is the Executive Assistant (EA) to the Associate Medical Center Director at the Beckley VA Medical Center, Beckley, WV. Beckley VA Medical Center (BVAMC) is a tertiary care level 2 facility offering primary care, inpatient care, outpatient mental health care, nursing home care, home health care, and outpatient specialty care in an environment of teaching, and emergency preparedness. This is a development SOD for the Executive Assistant (EA) to the Associate Medical Center Director at the Beckley VA Medical Center. This position performs the same duties as at the full performance level, but with additional guidance and supervision as they develop the knowledge required for the role. The Associate Director oversees all administrative and support activities, including Facilities Management, Environmental Management, Supply Chain Management, Health Administration Service, Fiscal, Chaplain, HR, Canteen, Emergency Services, Police, Safety & Occupational Health, High Reliability Organization, and Prosthetics. The EA provides executive level project management, data analysis, strategic planning, resource analysis, program assessment, and other support to the Associate Medical Center Director. The incumbent advises, implements, improves and coordinates various medical center programs and functions, including manpower utilization, fiscal management, work distribution, delegations of authority, management controls, and correspondence and compliance systems. Major Duties included but not limited to: * Performs staff support work in short and long-range planning efforts with direct responsibility for seeking and finding practical solutions which may be achieved through short or long-range planning. * Administers Associate Director's planning process and ensures the integration of all planning initiatives. * Assesses priorities to best meet Veterans' health care delivery needs. Assesses plans and planning phases to determine resources and services. * Develops background and management options available to deal with complex medical center planning and implementation problems. * Provides authoritative recommendations to the Associate Director regarding possible need for revision of regulations and policies governing planning activities. Recommends action or adjustments necessary to achieve required objectives. * Ensures that proposals submitted by medical center staff for new initiatives are complete and all implementation requirements are accurately identified. * Provides guidance for administrative activities of services related to budget and fiscal management, human resource management, strategic planning and program management and evaluation, assuring that the clinical and administrative functions are integrated to provide optimum utilization of resources. * Independently reviews requirements for resources throughout the Associate Director's respective services and utilizes these reviews to present plans of action to the Associate Director. * Maintains accurate utilization and cost information to analyze the effect of resources on the overall productivity of the various organizations. Works with adjustments in allocations during the year, consults in preparation of monthly reports. * Collaborates with clinical and administrative services and appropriate committees to plan and evaluate resource utilization. * Analyzes and evaluates the effectiveness of existing service programs in meeting established program goals and objectives. * Develops evaluation methodologies and processes to study program effectiveness, organizational productivity, operational efficiency, and resource utilization. * Monitors assigned metrics and proactively intervenes to address slippage or poor performance. * Identifies medical center problems involving new or revised policies or procedures and brings them to the attention of senior medical center management for appropriate action. * The incumbent assists in the development of information submitted from this medical center to the VISN or VA Headquarters, which includes statistical and demographic information for various medical center health-care programs, as well as any special reports required by the VISN. * The incumbent serves as a Medical Center representative and primary POC for Medical Center staff for full assistance on administrative matters affecting patient care, education and organizational policy; Ensures service-level actions are delivered on-time and in-line with expectations from VAMC leadership staff. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:00 am to 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD264360 and PD231800 Relocation/Recruitment Incentives: Not Authorized

Apply Now