Payroll Coordinator (40 Hrs)

Position Type: Support/Payroll Coordinator Date Posted: 3/2/2026 Location: Administration Office Date Available: 06/01/2026 Closing Date: Until Filled Primary Job Functions: The Payroll Coordinator is responsible for the accurate processing of payroll for certified employees of the school district. This role involves managing payroll records, ensuring compliance with labor laws, and working closely with finance and HR teams to maintain accurate and timely pay distributions. This role performs a variety of professional accounting work with emphasis in tasks related to payroll and preparation of payroll financial reports, statements, and special financial analysis. Salary: Pay starting at $60,000 annually, commensurate with school experience. FLSA Status: Exempt Assigned Workday Calendar: 260/261 days (Year-Round) Job Status: Full-Time (40 Hours per Week) Schedule: Monday - Friday, 7:00am - 3:30pm or 7:30am - 4:00pm Benefits: Full-time positions are eligible for medical, dental insurance as well as supplemental benefits such as vision, life insurance, disability, etc. Eligible for PERF Retirement. Paid Time Off Benefits: Eligible Holiday Pay: Eligible Qualifications:Education: Bachelor's degree in business, accounting or related field, or equivalent professional experience. Certification: Indiana Association of School Business Officials (IASBO) Certification (or pursuing) preferred. Experience: At least two years working in payroll in an educational environment preferred but not required if satisfactory skills are validated. Skills and Knowledge: Demonstrated ability to build relationships and work collaboratively. Adaptable to change as needed to improve processes across the district. Organized and attentive to details. Fluent in Microsoft Office. Skyward knowledge preferred. Other: Ability to maintain a positive relationship with pu pils, staff, parents, and the community. Essential Functions:Coordinate the payroll system, review all additions, deletions, and changes in payroll information for accuracy. Process biweekly payroll for certified employees, corporation wide. Assist with support staff payroll as needed. Ensure that payroll is compliant with corporation policies, federal, state, and local tax laws, labor laws, and union agreements. Check and maintain records for accuracy, completeness, and compliance with established standards and procedures. Prepare all contracts, work agreements and addenda for administrators and teachers. Prepare leave payouts for contracted employees. Set up and maintain certified employee records for the purpose of processing payroll. Enter new employees, retirements, and terminations. Work with all buildings to assure absences tracked in Frontline and Skyward are accurate. Adjust when needed. Maintain Sick Bank reports to report to the Sick Bank Committee and assure all absence are following the teacher's contract. Maintain all Teachers Retirement Fund (TRF) records (enrollment, changes, etc.). Process quarterly TRF and PERF online reports and hard copy reports for distribution to Corporation Treasurer. Assist with PERF as needed. Process all related payroll reports including tax deposits, 941 quarterly filings, and quarterly unemployment reports. Process local, state, and federal payroll reports for distribution to the corporation treasurer. Coordinate with HR to ensure employee benefits (health, dental, retirement plans, etc.) are processed correctly. Serve as the primary point of contact for employees regarding payroll inquiries. Provide customer service to corporation employees that promotes communication and education related to payroll. Process and distribute annual W-2 forms to all employees. Process address change and name change requests for all employees, corporation wide. Process manual stipends and special payrolls as requested. Maintain regular and punctual attendance. Be an example of exemplary adult behavior for staff and students. Project a genuine care and concern for all students. Participate in professional development, as assigned. Other duties as assigned by Chief Financial Officer. Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus. Non-Discrimination Policy: Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, veteran status, or pregnancy, childbirth, or related medical condition in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices. This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator, Kristin Williams, Director of Human Resources.

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