Controlled Substances Coordinator

Position Information Classification Title EHS Technician III FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 5 years of related experience Preferred Qualifications The ability to obtain and maintain federal and state-controlled substances permits, registrations, or licenses, as pertinent, is required. Position Summary The Controlled Substances Coordinator will be responsible for assisting University of Georgia faculty with registration, licensing, and permitting for the research use of Controlled Substances as required by federal and state regulation. The Controlled Substances Coordinator will facilitate compliance of registered faculty with local, state and federal regulations and institutional policies governing the procurement, storage, handling, disposition, and documentation of controlled substances at the University of Georgia. This role involves assessing controlled substances inventories, reviewing related records and verifying compliance to prevent the misuse, diversion or mishandling of such substances. The role requires collaboration with and assisting UGA research compliance units and interaction with state and federal regulatory agencies. Knowledge, Skills, Abilities and/or Competencies * Demonstrates current knowledge of and compliance with applicable laws and regulations that impact how controlled substances are managed, including but not limited to the Comprehensive Drug Abuse Prevention and Control Act of 1970 (aka The Controlled Substances Act). * Strong attention to detail and meticulous record keeping, especially involving the conduct of audits in healthcare, the pharmaceutical industry and/or the research settings. * Well-developed interpersonal skills, including the ability to effectively communicate with the research community, resolve conflicts, and efficiently manage time and projects. * Competency with technology, including PC skills and database use. * Ability to adapt and remain productive in response to ad hoc requests, scope changes, and a fluctuating work environment. * Project management abilities to develop and sustain the Controlled Substances Coordination program for research. Physical Demands * Stand for extended periods of time. * Sit for administrative duties as necessary. * Driving as needed to perform job duties. * Participation in the Research Occupational Health and Safety Program. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities * Conduct routine and ad hoc assessments of controlled substances licensees who are managing distinct controlled substance uses across the university, to ensure their compliance with regulatory requirements and institutional policies. * Assessments will include the review and verification of inventory records, purchase orders, and usage logs for controlled substances. * It will also involve confirmation of appropriate storage conditions, security measures, and in-date inventories. Percentage of time 40 Duties/Responsibilities * Identify discrepancies, investigate causes, and provide recommendations for corrective actions when controlled substances management noncompliance is identified. * Follow up to ensure that corrective actions are implemented. Percentage of time 15 Duties/Responsibilities * Collaborate with various compliance teams to ensure the proper handling and reporting of controlled substances. * Provide expertise as requested to assist in the review and approval of relevant research protocols. Percentage of time 15 Duties/Responsibilities * Stay updated on changes to local, state, and federal laws regarding controlled substances. * Coordinate with regulatory agencies and institutional oversight units to ensure effective communication and institutional compliance. Percentage of time 10 Duties/Responsibilities * Create and develop an overarching educational outreach effort to both licensees and users to clarify and set the expectations for compliant controlled substances use and management. Percentage of time 10 Duties/Responsibilities * Generate reports on assessment findings and provide recommendations for continuous quality improvement. * Assist with other administrative duties relevant to the controlled substances compliance program as needed. Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Lisa Kelly Recruitment Contact Email Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

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