Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced commercial property operations team. This role is ideal for someone who thrives in a dynamic environment, enjoys juggling multiple priorities, and takes pride in keeping operations running smoothly.What You'll Do:Support day-to-day office and property management operationsReview invoices and assist with billing and tenant chargebacksCoordinate and track service calls and work orders from start to finishDispatch vendors or internal engineers and ensure timely completion of workCommunicate updates to tenants, vendors, and internal stakeholders throughout the work order processAssist with vendor requests, contracts, invoices, and third-party management follow-up across multiple propertiesReview security reports, video footage, and third-party reports for irregularitiesSupport lease activity by requesting work orders for new leases, renewals, and relocationsPrepare vacancy reports, financial reports, and property-related spreadsheetsIssue tenant notices and support property communicationsAssist with RFPs and special projects as requestedSupport sustainability and compliance reporting, including Energy Star reportingWhat We're Looking For:Strong administrative experience, preferably in property management, real estate, or facilities environmentsProficiency with Microsoft Office (Excel, Word, Outlook)Experience with Yardi Voyager is a plusExperience with computerized phone systems is a plusExceptional attention to detail and follow-throughStrong written and verbal communication skillsAbility to manage multiple priorities in a fast-paced environmentQuick learner with a proactive, problem-solving mindsetWhy Apply?Join a collaborative and professional teamGain experience supporting commercial property operationsOpportunity to work in a high-impact role with diverse responsibilitiesGreat opportunity for someone looking to grow within property management or operationsIf you're organized, resourceful, and enjoy being the go-to person who keeps everything on track, we'd love to hear from you.

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