Administrative Assistant

Our client is looking to fill the role of Legal Assistant. This position works collaboratively with a dedicated team who supports the Chairman Emeritus of the firm. The individual will provide administrative support to the Chairman Emeritus with three other Legal Assistants during the week. The work hours are 10am - 6pm with rotating holidays and one - two weekends per month. $36-$38/hour Responsibilities: Prepare and edit confidential documents Transcribe frequent phone dictation Arrange extensive travel plans with travel assistant Review emails throughout the day to ensure a timely response. Stay on top of important emails and bring them to the Chairman Emeritus' attention for a response or follow up Calendar management-providing back up to the Executive Assistant working in our NYC office Answer busy telephones Input attorney diaries Heavy typing Other general administrative duties as assigned Required Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The ideal candidate will have at least 3 years of similar experience providing executive/administrative assistance in a legal environment. Prefer a BA/BS degree. Strong leadership abilities, people and project management skills and an ability to identify and implement creative solutions to enhance productivity, efficiency and effectiveness of operations, systems, and procedures. The successful candidate must be an exceptional team player who possesses analytical and decision-making skills, excellent time management, interpersonal, written and oral communications skills, the ability to multi-task, and problem solve. The candidate must be highly organized and pay attention to detail with a high level of accuracy. The individual must also be able to work in a highly confidential and sensitive environment. Language Skills: Ability to read, write, analyze, and interpret documents and needs of internal and external clients. Ability to respond to common inquiries or complaints from internal clients, regulatory agencies, or members of the business community. Ability to effectively present information to management, public groups and others. Technical Skills: High level of proficiency with MS Word, 65 wpm typing speed. Basic knowledge of PC and Microsoft Office products such as PowerPoint and Excel. Ability to conduct detailed internet research. Knowledge of Westlaw and Lexis is helpful. Knowledge of iTimekeep and NetDocs is a plus. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, use hands to finger, handle or feel; talk or hear. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn . Opportunity Awaits. #LI-SP1

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