Document Controls Specialist

About UsQISG leverages Quanta's comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.About this RoleThe on-site Document Controls Specialist is responsible for providing project support services in the control of Project Documentation, in conformance with the Document Control System Procore and for providing project support services in accordance with the setup and implementation of the Cost and Contract Management System Unifier and other spreadsheet-based reports. The Document Control Specialist will be responsible for managing all project documents in both electronic and hard copy formats, implementing and maintaining document control procedures, and ensuring compliance with company and regulatory standards.What You'll DoSetup and maintain the Procore document management Systems and toolsReview and distribute project documentsPrepare/receive Project Document SubmittalsProvide RFI and Submittal Status Reports to the Project Team for Review and ActionSupport the Review and Response to client CommentsProvide ProCore and document control support to the Site Team as requiredManage and maintain all project documents in both electronic and hard copy formats, as required by the projectCollaborate in the development, implementation, and maintenance of document control procedures, ensuring compliance with company and regulatory standardsOversee the project closeout process, ensuring all documentation is complete and accurateCollaborate with various departments to ensure document control needs are metUtilize project management software for document management and project tracking, with Procore preferredEnsure proper document distribution via workflow within predefined Key Performance Indicators (KPIs)Ensure all documents meet regulatory compliance standardsConduct audits of documentation processes, and prepare compliance reports as neededProactively identify and resolve issues related to compliance and accuracyDistribute documents to appropriate stakeholdersPerforms any other duties assignedAdheres to internal standards, policies, and proceduresLead initiatives to improve document control practices and policies, staying current on best practices and evolving industry standardsPerforms any other duties assignedAdheres to internal standards, policies, and proceduresWhat You'll Bring4+ years of experience in construction or engineering document control. Project closeout experience is preferredExperience with California regulatory agencies is preferredAbility to adapt to meet project needsExperience working with quality documents is preferredProficiency with Procore or similar document management systems. Strong skills in Microsoft Office Suite (Excel, Word, Adobe Acrobat)Strong organizational skills, attention to detail, and ability to work collaboratively within a project teamExcellent written and verbal communication skillsExperience supporting power generation or oil and gas facility construction projects  - A plusExperience with Procore as the Document Management SystemExperience with other Document Management SystemsExperience working with a Project TeamMust be capable of performing physical activities such as lifting to 20 pounds at times, bending, standing, walking, lifting, stretching, climbing, and crawling in both on-site and office environmentsMust be able to work in varying environmental conditions and uneven terrainWhat You'll GetCompetitive Compensation401(k) Retirement PlanHoliday PayPaid Time Off (PTO)Comprehensive Health CoveragePet InsuranceEmployee Assistance Program (EAP)Professional DevelopmentTuition AssistanceEmployee Discount ProgramCompensation RangeThe anticipated compensation for this position is USD $35.00/Hr. - USD $50.00/Hr. depending on experience and qualifications.Equal Opportunity EmployerAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

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