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Job Title

Human Resources Coordinator

Company : Jack Link's Protein Snacks

Location : Madison, WI

Created : 2019-11-23

Job Type : Full Time

Job Description

Company DescriptionRunning with Sasquatch is more than just a clever marketing campaign. As a Jack Link's team member, Running with Sasquatch means we roll up our buffalo plaid sleeves and do the hard work first. We don't shy away from challenges. In fact, we push hard and take risks. True to our North Woods roots, we're a bunch of ordinary people who accomplish extraordinary things by driving results with innovation, creativity and a clear sense of urgency. Like our awesome protein products, we have an unwavering passion for quality, and you won't find anything artificial here. What you see is what you get... authentic, humble and fun people who Run with Sasquatch!Running with Sasquatch takes a team. We invite you to run with us, succeed with us, and celebrate with us. Most importantly, Feed Your Wild Side with us on our journey to be the dominant global leader of branded protein snacks!Jack Link's Protein Snacks is a global leader in snacking and the No. 1 meat snack manufacturer worldwide. Still family-owned and operated with headquarters in Minong, Wisconsin, Jack Link's also has a large corporate hub in Downtown Minneapolis, Minnesota, and operates a total of 11 manufacturing and distribution facilities in four countries. Jack Link's produces high-quality, great-tasting protein snacks that feed the wild sides of consumers around the world. Jack Link's Protein Snacks family of brands includes Jack Link's, Lorissa's Kitchen, World Kitchens Jerky, Bifi and Peperami.SummaryThis position has primary responsibility for the local administration of HR-related functions including but not limited to: supporting the recruitment, offer and onboarding process, maintaining the HRIS database and personnel records, processing payroll, administering basic benefits, responding timely to employees and outside parties regarding general inquiries, and performing various other administrative support functions.Carries out responsibilities in accordance with company policies and procedures.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Essential Duties and Responsibilities include the following:Safety:ï‚· Perform all duties within OSHA and company safety standards; wear PPE (as applicable).ï‚· Maintain a safe, clean and organized work area.ï‚· Immediately report all accidents and deficiencies to management.Leadershipï‚· Build and support a culture at the plant/DC which values Personnel Safety and Food Safety.ï‚· Must demonstrate the Jack Link's Values: Be Real - Relationship Driven - Stewardship - Speed Matters - Self Discipline - Show Awesome Character.ï‚· Build and support a culture of openness and accountability within (and outside) the assigned department.ï‚· Demonstrate professionalism; encourage and insist on positive attitudes and behaviors from team members.ï‚· Encourage employee initiative and innovation, and show recognition for effort & achievement.ï‚· Create and cultivate positive work relationships at all levels of the plant/organization.Employee Relations/Cultureï‚· Help coordinate special events and employee recognition programs.ï‚· Provide amazing customer service by assisting employees with their questions regarding basic employment, policy, or benefits questions. When unable to answer their questions, route the employee to the correct resource and stay engaged in the process until adequate resolution.ï‚· Support all other HR strategic goals and initiatives as needed, including benefits open enrollment, performance reviews/merit increases, and training interventions. Ensure fair, consistent practices and a healthy, enjoyable workplace.ï‚· Respond to and file all unemployment claims within prescribed timelines.ï‚· Conduct exit interviews and report on trends with proposed solutions for improvement on turnover.ï‚· Assist HR Manager with change management initiatives.Staffingï‚· Assist HR team with local recruitment efforts to including, but not limited to, application management, advertising, background checks, drug tests and creating job offers.ï‚· Facilitate and deliver a consistent and effective onboarding program and work with management to ensure successful orientation of new hires into the organization.Complianceï‚· Regularly process payroll and/or assist with payroll ensuring accuracy and data integrity.ï‚· May assist with the management of workers compensation claims, communication with employee and plan claims administrator.ï‚· Act as liaison for leave of absence and disability requests.ï‚· Maintain accurate and complete I-9 files on all employees and report all new hires in the E-Verify system within legal time limits.ï‚· Maintain compliant personnel files; manage personnel records retention according to laws and company policies.ï‚· Become proficient in HRIS system and accurately key all employee changes (new hires, terminations, updates); ensure the highest data integrity and procedural compliance within the system.ï‚· Run regular and ad hoc personnel, turnover and benefit reports out the HRIS system, and gather data for regulatory reporting, including the location's EEO-1.ï‚· Maintain local organizational charts.Communication:ï‚· Communicate with peers, subordinates, and leaders in an effective, timely manner.ï‚· Suggest improvements; continuously improve the quality of all support activities.ï‚· Ability to find a solution for or to deal proactively with work-related problems.General:ï‚· Stay abreast of current HR trends and changes in the regulatory environment; show initiative in continually developing in the HR profession.ï‚· Assists department in carrying out various human resource programs and procedures for all company employees.ï‚· Ability to adapt in a rapidly changing environment.ï‚· Ability to exercise good judgment in dealing with sensitive and confidential information.ï‚· Ability to perform work accurately and thoroughly.ï‚· Ability to organize and plan work to meet established deadlines.ï‚· Adhere to all company personnel policies.                                     ï‚· Must be able to pass a drug screen.ï‚· Regular attendance is essential.ï‚· Other duties as assigned.QualificationsEducation and/or ExperienceHigh school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. Previous HR experience preferred.Language Skills/ Mathematical Skills/ Reasoning AbilityAbility to read and interpret documents such as safety rules, operating and/or maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Strong verbal and written communication skills, including good punctuation, spelling and grammar in English. (Depending on location, {English- Spanish} Bi-lingual may be required.)Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals. Ability to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Computer SkillsKnowledge of SAP preferred. Demonstrated proficiency of computers and Microsoft Office suite. Prior experience with payroll and/or HRIS systems preferred. Additional InformationPHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to be successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job the employee is regularly required to stand, walk, use hands to finger, handle, or feel, lift and/or move up to 25 pounds, and talk or hear. The employee is occasionally required to sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is a plant / office setting with varying degrees of temperatures and noise levels. Exposure to manufacturing equipment movement and wet / slippery floors. Travel may be required.EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:Jack Link's provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic that is protected by federal, state or local law.E-VERIFY:Jack Link's is participant in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For information about the E-Verify program, please visit:  your information will be kept confidential according to EEO guidelines.