Job Description:

Optima Global Solutions Inc.is a valuable IT Services and Solution provider that customers, employees, and stakeholders feel proud to be associated with. Optima's Intelligent Automation Solutions leverage robotic process automation, intelligent data capture, and business process management best practices to streamline operations. Our IT Services practice provides organizations with highly personalized, comprehensive, U.S. based recruiting services supported by our internal onsite team of subject matter experts.Scroll down for a complete overview of what this job will require Are you the right candidate for this opportunityCurrently, we are hiring for an AdministratorTitle: AdministratorFunction: Program Executive Office (PEO), Defense Healthcare Medical Systems (DHMS)Location: Remote (1x quarterly in-person in DC)Reports to: Test TeamPOSITION SUMMARY:Support cross-program meetings to collect information on upcoming projects schedules and to provide input/status updates on projects they are managing (e.g., IPT meeting, Capability Needs Working Group, weekly Block sync, weekly Joint Release Working Group with VA, monthly Capability Needs summit, Defect Review Board).JOB RESPONSIBILITIES: Meeting minutes and action items: Join and track action items in key meetings (e.g., TRR, FFGAL IPT, FF GAL Pharmacy Check In, and FF GAL Radiology Check In, etc.) using the pre-determined format, send them within 30min of meeting end, and ensure that the action items are provided to the meeting leader for review at the beginning of the next meeting.Process SOP maintenance and improvement: Support improvement and maintenance of key SOPs related to the role (e.g., TRR process, vendor letter process, etc.)Support test services: Participate in cross-team meetings to collect information about upcoming projects and scheduled (e.g., IPT, Capability Needs Working Group, weekly Block sync, weekly Joint Release Working Group with VA, monthly Capability Needs summit, Defect Review Board, etc.)Route relevant documents for signature (e.g., IPT)Monitor active and emerging developments and ensure requestors adhere to the standard intake processSupport the risk management process by facilitating risk review meetings and following up with risk owners to ensure risk status is being updatedReview vendor CDRLs to support government test leadsParticipate in end-to-end test planning with vendors and internal teams (e.g., support the development of test plans, prepare materials for the TRR, ORR, and FDR)Maintain and publish Project Management Office test activity scheduleEnsure test activity is being completed on time by requesting status updates and sending activity over-due remindersSupport test status reporting by generating and distributing daily and weekly test reportsBASIC JOB REQUIREMENTS: Ability to learn new technology systems quicklyWilling to adapt to new ways of workingWilling to support ad-hoc tasks as neededNo C2CPREFERRED SKILLS:Experience in Public SectorPreviously held or in possession of a DoD CACExperience in Federal HealthcareKEY COMPETENCIES: Ability to collaborate and foster partnerships with Business and T&E colleaguesStrong problem-solving and consensus-building skillsAbility to multi-task and contribute to projects in various stages of developmentExcellent verbal and written communication skillsCapable of tailoring messages in a clear, concise, unambiguous, engaging, and convincing mannerPerform tasks with high degree of accuracy, efficiency, and timelinessExcellent organization and time management skills; ability to meet deadlinesAbility to work independently, set priorities, plan workflow, and take initiativeRecognize and maintain highest levels of confidentialityPositive and professional imageFlexible, positive team player; outstanding customer service orientationAbility to handle difficult situations with poise, tact, and good judgmentInterested candidates, please apply online with a detailed resume and contact information.Thank you.