Job Description:

A global entertainment company is seeking a Legal Billing Specialist to join their team in Burbank, CA! This person will assist internal and external stakeholders and manage payment and incoming funds processes. Will be researching issues and often triaging the group in-box.This is an on-site role in Burbank and the days in office are Monday through Thursday.W2 Pay Range: $38.00 - 42.50hour DOE Duties:Approach all work with problem-solving mindset with an eye toward process optimizationReview and respond requests and questions in a timely manner from our centralized Legal eBilling email; Prioritize and promptly address day-to-day issues and inquiries as they ariseResearch and act on findings related to the payment processes, for example:Research account coding to support the financial allocation processResearch and resolve invoices stuck in review or payment processPartner with International AP partners to research and correct errorsCommunicate with outside counsel in a collaborative style to manage non-compliance with Billing Guidelines, drive and deliver a win-win outcome when the situation arisesManage process system workflow that interfaces with Middleware and SAP, the internal accounting system, to route invoices to accounts payable, including audit, troubleshooting, and clearing errors to facilitate invoice paymentProvide feedback on issues faced throughout the year to support updates of subsequent Billing GuidelinesResearch incoming funds, assign account coding, enter into the system, notify cash & banking with details, and deposit checkscashAssist with maintaining the Legal Billing page of the Legal IntranetDevelop collaborative working relationships and networks within the Legal functions ranging from attorneys, paralegals, legal administrative assistants, and the broader organizationSupport and provide feedback to optimize processes Billing Administration: Audit, review, and process outside counsel or vendor invoicesPerform first-level invoice review to ensure compliance with Legal's Outside Counsel Billing Guidelines and Accounts Payable StandardsApprove, adjust, or reject invoices according to GuidelinesProvide guidance to attorneys on methods for handling non-compliance by outside counselMonitor invoices for new timekeepers, rate increases, and discountsAddress invoice audit flags related to Billing GuidelinesPost manual third-party invoicesProcess incoming and outgoing cash funds related to Legal, such as settlements or recoveriesReview and audit all new matters to ensure accuracy for financial coding, approval route, special reporting, and general compliance with company requirementsAdminister eBilling system (Thomson Reuters Legal Tracker fka Serengeti), Middleware, and accounting system (SAP)Collaborate on special projects, as defined by Legal Billing Manager or Legal Operations Manager, which may include preparing ad-hoc reports, system data clean-up, and process updatesMaintain master data in systems (Legal Tracker and SAP)Revise law firms' data when mergers, name changes, and banking informationUpdate approval routes related to reorganizationManage system configure regional and other AP contactsCreate and deactivate user accounts in Legal TrackerResearch new system features and impacts to assist in the development of a rollout plan for end-usersLead monthly training sessions and develop training materials for new hires as neededProvide information to new users in respect of log-in, navigation, invoice approval process (alerts, workflow, approval, and rejection procedures), and provide information to Legal Tracker's online tutorials Qualifications Legal invoicing experience very much helpful and will be ensuring that invoices are in compliance with parameters.Legal Tracker experience a plusAble to communicate clearly and effectively to a diverse array of audiences, including senior executivesAbility to prioritize and multitask while meeting tight deadlinesAbility to coordinate and liaise with multiple departments using strong project management and sound judgment skillsPassionate about transforming business operations using technology with complimentary processes and creating a culture of continuous improvementKnowledgeable about Legal concepts and processesCurious about data and the ability to analyze programs effectivelyAbility to prioritize large collection of projects and tasks, always keeping business value as the guiding principleExtensive experience using Microsoft Office suite, specifically strong proficiency in Excel, Word, and PowerPointCollaborative personality and a team playerStrong interpersonal and relationship building skills