Job Description:

Seeking an Executive Assistant for a contract role through the end of 2024 with the potential of extensionconversion. The role will be hybrid, in office Tuesday - Thursday, wfh on Monday and Fridays. ResponsibilitiesThe Executive Assistant is a key member to the organization's success, with significant responsibilities to ensure seamless operations within Executive ManagementThis diversified role manages incoming and outgoing reception for Executives and senior leadershipThis role will provide multifaceted, high-level administrative tasks, coordination of schedules, events, company communications, and appropriate vetting of the Executive reception areaThe Executive Assistant will ensure workflow efficacy of projects and assist in meeting deadlinesAnswer and Screen Calls:Professionally handle incoming calls directing them to the appropriate personnelIn-take accurate messages, relaying important information promptly to relevant team membersDocument Preparation and Proofreading:Review materials, correspondence, memos, and reports for accuracy and clarityType and format documents using Microsoft Office Suite applications (e.g., Word, Excel, PowerPoint)Create, edit, and maintain various documents including presentations, spreadsheets, and reportsPrepare official letters, memos, and other written communicationsProofread outgoing communication, including e-mails, news, and alertsReceive, sort, and distribute incoming mail and packagesHandle outgoing mail, including postage and courier servicesCalendar and Schedule Management:Maintain executives' calendar(s) using Outlook and Office 365Schedule meetings, appointments, and conference calls efficientlyCoordinate with executivesenior administrative assistants to handle requests and queries from senior managersMaintain organized records and files, ensuring compliance with legal and regulatory requirementsMaintain contact list and office supplies