Job Description:

A dynamic integrated marketing and public relations agency seeks an energetic office assistant. The office assistant is primarily responsible for the day-to-day support of facility and office functions necessary to meet business and operational goals. We have two offices located in Old Town, Alexandria, approximately ½ mile apart.The office assistant will be responsible for maintaining both offices. The office assistant role will be primarily teleworked but will require at least one day per week in the headquarter location at 921 King St., Alexandria, VA. Candidates should be enthusiastic, hardworking, and a team player.Responsibilities:Responsible for engaging, contracting, and maintaining relationships with vendors including utilities, telecom, shipping, hotels, restaurants, parking, janitorial, contractors, and general office providersAvailability to come into office as needed to meet with vendors (exterminator, HVAC, etc.) and to handle any emergenciesPlan and execute office events including periodic office luncheons, all-hand's meetings, company social events, company trivia parties and contests, etc. Assist with preparing social budgets related to office and Company events; responsible for tracking, maintaining, and meeting budget for all office and Company events. Responsible for office procurement, to include supplies, cell phones (when applicable) and equipment. Responsible for managing and obtaining upgradesreplacements of cell phonescomputerssupplies when needed.Responsible for maintaining office equipment and supplies, including copiers, printers, and audiovisual equipment.Maintain and manage certain corporate accounts, including without limitation, Uber and Lyft. Manage and maintain facility operations, including set-up meeting rooms and audio-visual equipment, manage employeecustomer access, distribute mail, prepare, and receive special mailings, including FedEx and messenger deliveries.Support the accounting department as requested, including equipment spreadsheets, scanning, and uploading invoices to accounts payable system, payables filing, petty cash maintenance, check mailing and other functions as directed.Support the human resource department, including tracking employee birthdays and anniversaries and sending emails associated with them, maintain current displays of labor law and business license information at each office.Provide administrative support to senior staff as needed.Provide administrative support to the executive staff, including without limitation, travel support, expense report preparation and related tasks.Work hours will be 9am-2pm 3 days a week (Tues-Thurs) or 15hrsweek.Requirements:High School diploma with 3+years of experience or BA with 1-2 years of administrative experienceAbility to prioritize and multi-task in a challenging, fast-paced environmentAbility to solve problems through critical analysis and strategic thinkingAbility to utilize technology, including computers and telecommunication devicesExcellent verbal and written communications skillsProficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Strong attention to detailPositive and upbeat demeanor, team player mentalityExceptional work ethicStrong organizational skillsAbility to maintain confidential information with discretionSpanish speaking a plus300Brand is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are 100% committed to going above and beyond for our clients - and one another. Learn more: Work hard, have fun, and grow with us.