Job Description:

Job DescriptionThis role provides administrative support to multiple senior level executives. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.Essential Functions & Day-to-Day ResponsibilitiesProvide administrative support to group Co-Heads and Director with complex needs, including a high volume of travel, itineraries and agendas and an extremely complex calendar of meetingsWorks closely with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the executives updated as neededPlan, coordinate and ensure meetings are scheduled, rescheduled, or prioritized based on business needsProvides "Gateway" role, communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices for co-heads and broader team by leveraging company software and pletes a broad variety of administrative tasks in addition to managing time and travel, including completing expense reports, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment where group co-heads are leads, in accordance with gift and entertainment policies and procedures Leads the planning and execution process for small local events led by group co-heads (closing dinners, small happy hours, golf outings, etc.)Completes personal requests as needed (personal travel, errands, etc.)Education and QualificationsBachelor's Degree, preferred3+ years of experience in a corporate environment working with senior-level executivesExperience, Skills and Competencies RequiredVery strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailVery strong interpersonal skills and the ability to build relationships across the broader team and the firmExpert level written and verbal communication skillsDemonstrated proactive approaches to problem-solving with strong decision-making capabilityEmotional maturityHighly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customerclient service and responseDemonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Experience coordinating complex calendars & managing expenses for multiple team membersTech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivityConcur expense management and travel booking experience a plus