Job Description:

Mailroom and Facilities Associate Global Foundation is looking to hire a Mailroom Associate and Facilities Associate to join their growing team! Mailroom Associate Responsibilities Include:Receive, sort and distribute the mail at all multiple office locations Take care of inter and intra-office mail and packagesAct as a messenger to deliver important or time sensitive packagesTrack parcels from various vendors and messenger services, to ensure on-time delivery Restock supplies throughout various locations including copy paper, supply kiosks and maintaining conference roomsSchedule & ensure proper handling of secure shredding and other Iron Mountain materials Manage vendor relationships, accounts, passwords and invoices Assist office services team with special projects Mailroom Associate Qualifications Include: Minimum of 3+ years experience in a Mailroom or Office Services roleIntermediate PC skills including Outlook, Microsoft Word and Excel Ability to liftmove heavy materials as needed Excellent customer service and verbal communication skills while working with employees at all levels of the organization and senior managementFlexibility with scheduling depending on projects and team coverage Experience with UPS, FedEx, international shipments & customs forms is a plus Facilities Associate Responsibilities Include: Daily building site walks and documenting maintenancerepair issues inside and outside the building Responsible for Facilities related projects and issues including performing and making the decision on when vendor assistance is needed Coordinate with Security and oversee vendors at locations within the building Coordinate scheduling of system maintenance programs on a MonthlyQuarterlySemi-AnnualAnnual Assist and coordinate internal moves and space quality issues Knowledge of local laws pertaining to energy conservation Facilities Associate Qualifications Include: Bachelors' degree is a plus Minimum of 5 years in site operations, construction, or project management with jack-of-all-trades capabilitiesSolid PC skills including Microsoft Office Experience with state-of-the-art mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms Experience working with service providers and vendors Experience with event planning and execution desired