Job Description:

Department: Investment BankingLocation: San Felipe Road - Houston, TX 77057 Full time onsite rolePotential for extension or conversion to permanent based on attendance and performance 2 rounds of interviews - will video interview an on-site Must be professionally dressed and have excellent oral and written communication skills Duties: Extensive calendar management and travel booking requiredBooking offsite client meetingsDealCloud (CRM system) data entry (will be trained)Answer calls if neededProcessing ExpensesAssist Office Manager as needed with clerical tasksRoutine contact with internal and external customers is required to obtain, clarify or provide facts and informationCoordinates and performs a range of staff andor operational support activities for a manager or group of mangers in an assigned functional areaServes as a liaison with other functional areas, external customers and vendors in the resolution of routine administrative and operational problemsComposes and edits correspondence andor memoranda from dictation, verbal direction or from knowledge of established policiesSchedules and coordinates meetings, events, interviews, appointments andor other similar activities, which may include coordinating travel and lodging arrangementsPrepares or assists in preparing scheduled andor ad hoc statistical and narrative reports by performing basic information gathering and analysis, as specifically directedEstablishes, maintains and updates files, databases, records andor other documentsDevelops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reportsSorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiriesRequisitions supplies, printing, maintenance and other servicesMaintains currency in modern office management methods and techniquesOperates standard office equipment and uses required software applicationsSkills: • Intermediate level concepts, principles and practices of providing administrative support.• Must have experience booking travel, handling expenses and scheduling meetings.• Scheduling and coordinates meetings, events, interviews and appointments.• Intermediate level terminology of financial markets and products.• Performing a range of staff andor operational support activities for a manager or group of mangers.• Answering telephones and assisting visitors.• Prepare, transcribing, composing, typing, editing correspondence, agendas and minutes and other documents. • Gathering and analyzing basic information.• Establishing and maintaining files, databases, and other records.• Performing routine analyses and calculations involved in preparing reports.• Sorting, screening and distributing mail.• Operating standard office equipment and using required software applications.• Maintain currency in modern office management methods and techniques.• Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.• Communicate effectively, both orally and in writing.• Work collaboratively within a team environment.• Provide a high level of customer service.• Establish and maintain effective working relationshipsEducation: High School Diploma or GED is requiredMinimum of 2-3 years of clerical support role requiredRequired Skills: TRAVEL EXPENSESTRAVEL ARRANGEMENTSANSWER PHONESDATA ENTRYADMINISTRATIVE ASSISTANTStart Date: 04292024Estimated End Date: 10252024Hours Per Week: 40.00Hours Per Day: 8.00