Job Description:

The Administrative Assistant facilitates the efficient operation of the office by performing a variety of clerical and administrative tasks. We are looking for a friendly and professional person to support a busy Architecture firm in Overland Park, KS. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesAnswers and transfers phone calls to staff, screening when necessaryWelcomes and directs visitors, consultants, clients, and vendorsCoordinates and schedules travel, meetings, and business lunches as assignedMaintains filing systems as assignedRetrieves information as requested from archive records, contracts, and other related documentsManages archive database and physical archive storage areaResponds to and directs project inquiries and questions to project managesEdits project specific contracts and specifications for project managersSchedule continuing education presentations for staff with product vendorsPrint and bind marketing project proposals and misc. project materialsAssist in marketing efforts and maintaining spreadsheetsReceive and disperse incoming mail and packages dailyPrepare outgoing mailpackages when neededCoordinate and plan internal events with staff and external events with clients, consultants, and vendorsMaintains office supplies and coordinates maintenance of office equipmentOrganizes and reconciles receipts with monthly statements and maintains a system for recording credit card purchasesPerforms other related duties as assignedRequired SkillsAbilitiesExcellent verbal and written communication skillsExcellent interpersonal and customer service skillsProficient in Microsoft Office Suite and PDF software and toolsExcellent organizational skills and attention to detailBasic understanding of clerical procedures and systems such as recordkeeping and filingAbility to multi-task, take initiative, and work independentlyExperience in Word Press or Adobe Suite preferred but not requiredQualificationsAssociate's or Bachelors Degree preferred but not requiredMinimum of three to five years of experience in an administrative rolePhysical RequirementsExtended periods sitting at a desk and working on a computerMust be able to lift up to 15 pounds at times