Job Description:

Position Purpose:Responsible for handling both administrative assistant and personal assistant duties for the C-Suite Executives and Barrett-Jackson Executive Team. Ensure that the C-Suite Executive team operates in an efficient and effective manner by supporting calendar management, receiving high volume of phone calls, making travel arrangements, handling or arranging errands, and supporting other projects as needed. The Administrative Assistant must possess exceptional verbal and written communication skills, tact, and diplomacy, above average time management skills, and be always professional.Key Responsibilities: Manage day to day schedule and calendar for the C-Suite Executive teamAssist with daily tasks and projects as needed for the the C-Suite Executives and Barrett-Jackson Executive Team Coordinate travel arrangementsMonitor meeting requests and schedule accordinglyCollaborate with team members to create a smooth workflow and meet deadlines     Follow up on action items in timely mannerPrepare necessary business correspondence in coordination with Chief of Staff including emails, letters, thank you notes, invitations, etc.; perform word processing of confidential documentsPerform errands as neededTravel as requiredDevelop and maintain an effective filing systemTranscribe materials as neededCoordinate all tasks with the Chief of Staff This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.        Qualifications:Comfortable working in an entrepreneurial atmosphereMust be extremely organized and able to multitask, coordinating several different projects at the same timeAdvanced computer skills in Microsoft Teams, Excel, Word Outlook, and PowerPointProven ability to remain flexible in the work environment and manage multiple priorities under time constraints in a fast-paced environment, with a strong attention to detailExceptional oral and written communication skillsHighest degree of confidentiality, tact and diplomacy requiredAbility to be pro-active and detail-oriented: must work successfully under pressure and handle all situations with the highest degree of professionalismAbility to work independently and as part of a teamLevelheaded decision-making abilitiesAbility to work under high demands and expectationsAbility to work non-traditional hours during peak season·        Maintain professionalism, including phone etiquette, manners, appearance, attitudeAnalyze problems and help with solutions  Education andor Experience:Bachelors' degree and strong academic credential preferredMinimum 5 years' experience in support position to C-level or executive-level personnelExtensive experience in private travel. Private jet management experience preferredLive event, sports andor entertainment experience preferred  Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.