Job Description:

Position Summary:Under the general supervision of the President and the Senior Manager of Human Resources & Administration, the Executive Administrator will be responsible for providing administrative support by performing the duties outlined below:Position Duties:administrative support to BOX Exchange and team members of the Boston officewith the arrangement of travel, accommodations, meeting scheduling, and submission of expense reports as neededall administrative and facilities management aspects of the office and coordinate with the Chicago office staff to address any office management needsand troubleshooting of office equipment (fax, printers, copiers, scanners, phones, computers, etc.), including coordination with IT and its vendors as necessaryfor building management and security (access cards)with vendor management and contract management processesedit and format policies and procedures, reports, presentations, and other documents as necessaryand compile requested information, perform research as assignedplanning for both internal and external special eventswith website managementand maintain office and pantry suppliesFedEx account and handle processing of incoming and outgoing mail and shipmentsother special projects and duties as assignedEducation: Bachelor's degree preferred.Experience:One to three years of comparable experience in a professional office environment providing administrative support.Job Knowledge and Skills: The ideal candidate will possess a high level of accuracy and attention to detail as well as above average organizational and analytical skills. In addition, the ability to work efficiently under pressure in a fast-paced environment and to meet strict deadlines is essential. Extensive experience with Microsoft Office Suite and the ability to efficiently conduct internet research are required. The ideal candidate will take the initiative in identifying and anticipating needs, enjoy interacting with different team members, and be able to plan and prioritize munication Skills:Exceptional oral and written communication skills are essential. The ability to handle different projects in a timely manner and keep the project owners updated and well informed are required.