Job Description:

Our client, a well known Fashion Brand, is looking for a highly experienced, dynamic Executive Assistant to join their team! This role will be supporting a high level C Suite Executive. Please note- This role will require 35-50% travel and MUST be available whenever needed!!!! Location-Hybrid in Beverly Hills Salary-Up to $125K DOE What You Will Do:Manage and coordinate the executive's complex calendar, including arranging meetings, appointments, and conference calls across multiple time zonesPrioritize and organize commitments, ensuring the executive's schedule is optimized and all deadlines are tracked and metCoordinate extensive travel arrangements, itineraries, and accommodations for both domestic and international tripsAct as a gatekeeper, effectively screening and managing incoming meeting requests, calls, emails, and correspondenceDraft and prepare various written materials on behalf of the Executive, including emails, with a keen attention to detailMaintain a high level of confidentiality when handling sensitive information and communicationsPrepare and distribute daily briefing materials, meeting agendas, and supporting documents for internal and external meetingsCoordinate logistics for meetings, conferences, and special events, including venue selection, catering, audiovisual requirements, and travel arrangementsProvide support during meetings, take accurate minutes, and follow up on action items as neededAssist in project management activities, including creating and managing project plans, tracking milestones, and monitoring progressCollaborate with cross-functional teams, ensuring effective communication and coordination throughout the project lifecycleSupport the executive in prioritizing and delegating tasks to meet project deadlinesBuild and maintain strong relationships with internal and external stakeholders, including senior executives, clients, and partnersServe as a liaison between the executive and various departments, facilitating efficient communication and coordinationManage and organize contact lists, ensuring accurate and up-to-date informationWho You Are:Bachelor's degree preferred5 to 7 years of experience as an executive assistant supporting C-level executives or senior global executivesAgency experience supporting a high-volume desk preferredExcellent organizational and time-management skills, with the ability to prioritize and multitask effectivelyStrong verbal and written communication skills, including exceptional editing and proofreading abilitiesProficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and toolsExperience in project management, with a solid understanding of project management principlesExperience in working with external vendors, from contract to payment stageHigh level of discretion and confidentiality when handling sensitive informationProactive mindset, with the ability to anticipate needs and take initiativeExceptional attention to detail and accuracyFlexibility to adapt to changing priorities and work under pressureProfessional demeanor and the ability to maintain composure in high-pressure situations