Job Description:

A fast-growing facility management support company is seeking an Executive Assistant to directly support the CEO. The ideal candidate is organized, proactive, and process oriented. This role will create a positive impression of the organization with internal team members and external partners.Location: Austin, TXSalary + Benefits:$75,000-$80,000 Medical InsuranceDental InsuranceVision InsuranceCell Phone ReimbursementPTO and Sick Days401(k) with 4% company match and immediate vestingResponsibilities:Responsible for heavy scheduling and high-volume complex calendar managementCoordinate travel arrangements (domestic) including flights, hotels, meals, car service, and itinerariesPrepare and submit expense reports in an accurate and timely mannerThorough and strategic contact managementCommunicate effectively across teams and with external partnersGreet and direct visitors, set upbreak down conference rooms for meetings, and ensure a positive experience for all office guestsDesign, communicate, and oversee the implementation of operations, policies, and proceduresProvide event support and planning as needed, including retreats, meetings, staff events - logistical research and planning, day-of support, and invoicebilling management.Provide personal assistant support as needed; less than 20% of role.Requirements:5+ years of executive administrative support experienceProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Familiarity with CRM and CMS tools is strongly preferred.Extensive experience with travel planning, calendar management, expense reporting, and event planningComfortable attending networking events and interacting with customersHave the ability to multitask, process emails, and prioritize tasks in a timely fashion with little-to-no supervision.Paralegal experience is a plusEye for design is a plus!