Job Description:

Company OverviewZahn Ventures LLC is the parent company of Optimus Transport, a vehicle transport brokerage firm, and Optimus Imports, a JDM car dealership. We are family owned and operated, and have our sights set on rapid expansion in the automotive sector. Come grow with us!Job DescriptionWe are seeking a highly organized Office Administrator to join our team at Optimus Imports. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our dealership's administrative functions.Responsibilities- Update and maintain records in our CRM system (Dealer Center) including vehicle inventory, customer documents, and contracts.- Manage office operations, including answering phones, scheduling appointments, and coordinating with vendors.- Process invoices, receipts, and bills, ensuring accuracy and timely payment. Experience with QuickBooks helpful.- Coordinate vehicle transport, including quoting, arranging deliveries, checking on delivery status, and other related activities. Experience with Central Dispatch and Super Dispatch a plus.- Assist with inventory management, including conducting physical inventory checks and tagging vehicle keys.- Communicate with customers regarding tags, paperwork, and reminders.- Support inventory-related tasks and updates.- Coordinate vehicle detailing appointments and oversee scheduling across services.- Assist with other administrative tasks and special projects as needed.Qualifications:- Previous experience in an administrative role, preferably in a dealership or automotive environment.- Proficiency with CRM systems, specifically Dealer Center, a strong plus - Proficiency with Microsoft Office Suite (Outlook, One drive, Excel, PPT), and basic office equipment.- Experience with QuickBooks preferred.- Excellent organizational skills with the ability to prioritize tasks effectively.- Strong attention to detail and accuracy in data entry and record-keeping.- Process oriented; always looking for a more efficient way to do things- Excellent communication and interpersonal skills.- High school diploma or equivalent required; additional education or training in office administration is a plus.How to ApplyIf you are a motivated and reliable individual with a passion for customer service, please apply for the Office Administrator position at Optimus Imports by submitting your resume and a brief cover letter outlining your relevant experience and why you are interested in joining our team. We look forward to hearing from you!Job Type: Part-Time Pay: $15hr plus a flat rate commission for each transport scheduled and delivered. Expected hours: ~30 per weekSchedule:4-6 hour shiftMonday to FridayWork Location: Hybrid (Home and Dealership Located near SRQ Airport)