Job Description:

Our client is looking for someone who has a great attitude and ability to learn. Someone who sees value in taking care of people's needs, with a caring and compassionate attitude.This is a full-time role for an Administrative Assistant. Our ideal candidate will be able to manage multiple priorities and be willing to assist staff and clients with unique problems. The successful candidate will be responsible for providing administrative support, and maintaining effective communication in a fast-paced office environment. Bookkeeping skills are necessary.Specific responsibilities include:Telephone System: answer phones, take messages, set up appointmentsMail System: Open and process mail, distributing to appropriate staff, prepare outgoing mail, bills, invoices, etc.Calendaring & Scheduling apts. Client Management Systems: Assist with maintaining and improving systemsAssist with project management when appropriateClient Filing Systems: Maintain client files via hard copy and scanning in computer filesSome paying of invoices using QuickBooksOther administrative support as neededIdeal Candidate Skills and Qualifications:Attention to detail and organizedCalm presence and professional demeanorUphold confidentiality and discretionGood verbal skills; phone etiquetteGood writing skills, able to type 45 wpmDemonstrated success in a personal, client service environmentAbility to handle complex, sensitive and confidential material with good judgment, maturity and an optimistic outlook in a high stress situation Ability to set priorities and have excellent time management skillsAbility to work independently and ask for supportinstructionsConduct research or track down problematic issuesWorking knowledge of QuickBooks, Excel and WordExcellent communication skillsMust be able to learn new concepts and computer applications within an ever-changing work environmentAble to do creative problem solvingComfortable working in a fast-paced office withWe are looking for someone with 3-5 years of office experience. Working for an attorney or in the financial world a plus. Background must show strong client management skills and attention to detail.Benefits401(k)Medical insuranceDental insuranceVision insuranceDisability insurancePaid maternity leaveWe celebrate diversity and are committed to creating an inclusive environment for all employees.