Job Description:

We are looking for an organized, detail-oriented, and dependable person to join our operations team in the role of Office Manager. This person's duties begin by making the very best impression to a client, caller, visitor, prospective client, and fellow employee, but go much deeper into creating a warm and welcoming experience for everyone in the office.Our Office Manager will work with Operations, HR and our on-site Hospitality Manager to oversee general office and administrative duties, ensure the upkeep of our office space, keep supplies, food and beverage stocked, and help ensure compliance with our company policies and procedures.The right candidate has elite organizational skills to go with a nurturer's personality. This person has the ability to represent the company in the best light and is willing to tackle tasks both small and large, straightforward and unfamiliar.About Us:Bakery is an independent creative and culture agency designed to ignite people's obsession in great products. From our headquarters in Austin, TX, we work with highly ambitious brands like Johnnie Walker, Nike, Shiner Beer and DeLorean Motors to infuse cultural value and drive desire at every interaction point, increasing their fandom and helping them make things people want. Bakery is a 2022 AdAge Small Agency of the Year.ResponsibilitiesOpen office doors at 8:00AM, close doors at 6:00PM. (Office Hours: 9AM-6PM)Welcome visitors promptly and cordially, supplying them with refreshments and assistance as needed, including connecting them with the correct team member(s) they are there to see, and providing them with temporary internet accessMaintain all areas of the office clean and organizedWork together with the Hospitality Manager and Ops team to keep the kitchens, conference rooms, and executive offices stocked with beverages, snacks and supplies. Work with HR to welcome and orient new employees to the company, our facilities, policies, and proceduresPrepare conference rooms for important meetings and reset them after those meetings endHandle all office deliveries and notify receivers of package and delivery arrivalsAssist with catering requests, including submitting orders and coordinating with the Ops teamTake in office supply and equipment orders from employees and file expense reports and reimbursements when necessaryMaintain a clean and orderly reception areaBe the most helpful and proactive resource for employees and visitorsHandle equipment and office maintenance requests and vendors (e.g. handymen, IT). Coordinate office visitors with stakeholders' schedulesHelp plan team events such as on-site happy hours and outingsOversee the inventory process and assist in daily, weekly, and monthly reconciliationsRequirements3 to 5 years of experience in office managementProficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)Excellent organizational, interpersonal, and communication skills (written and verbal)Strong communication, problem-solving, and investigative skillsAbility to organize and work on multiple tasks simultaneouslyTeam playerAble to function in a fast-paced environmentExperience arranging travel itineraries and tallying expensesFriendly and outgoingPrompt and efficientPREFERRED:A true service mentalityPrevious experience with direct reports2+ years of experience with inventory proceduresKnowledge of accounting systemsExperience with SlackExperience with Video Conference systemsBilingual in SpanishBenefitsMedical, Dental, and Vision insuranceUnlimited Vacation Time2 weeks Work From Anywhere (WFA)Annual RetreatsPet-Friendly OfficeYearly Creative StipendSummer Movies @ Alamo DrafthouseSnacks, Meals and DrinksNo Time Tracking!