Job Description:

AdministrativeLegal Assistant for Family Office and Foundation - Part timeBeautiful Birmingham Office-- Law FirmLegal experience a plus $32-35hourResponsibilities: General administrative support for the office.Assists with preparation of legal documents and maintenance of files (electronic & paper), including various legal entities.Tracks recurring eventsmeetingstasks and follows up to ensure efficient completion by deadlines.Receives and distributes incoming mail and prepares outbound mail via USPS and other carriers.Maintains historical records by filing documents.Maintains, replenishes and inventories office supplies and equipment.Assists Business Operations Assistant and Sr. Accountant with administrative tasks related to AP & AR & bank deposits (accounting experience not required).Answers and screens phone calls and greets guests, and related receptionist dutiesAdministers medical, dental, optical, Medicare, COBRA benefits and ensures compliance with required notices.Maintains compliance with all entity annual reports.Schedules meetings & arranges occasional travel.Foundation-related administrative support, including grants processing administration and periodic newsletter preparationdistribution.Hospitality - orders & serves lunches, catering for meetings (infrequent) and associated clean up, maintains kitchen area cleanliness.Thorough knowledge of and compliance with company policies and procedures.Other duties as assigned.Work Hours & Benefits:This is a part-time position of 20 hours per week. Work hours are TBD and require some flexibility. Paid PTO - 5 days within first 12 months, 8 days annually in subsequent years.Simple IRA with employer match up to 3%. The company recognizes 8 holidays annually (pro-rated for 20-hour week)QualificationsSkills:Absolute discretion, tact, and confidentiality on all matters relating to family and officeSound judgment and initiativeExcellent attention to detailExcellent written and verbal communication skillsHigh proficiency in grammar and spellingPC proficiency & Experience with MS OfficeStrong client service skillsGeneral math & data entry skillsPositive outlook and demeanor, team-oriented attitudeDedicated team playerEducation, Experience:Advanced degree preferredPrevious experience working in law firm or with legal documentsPreference to candidates with previous experience working in family office settingPlease email resume to : Schwartz | President | Harper AssociatesDirect: (248) 737-0431 | Fax (888) |