Job Description:

Must-HavesAbility to anticipate and proactively resolve leadership needs, helping them prioritize and setting them up for success5+ years administrative experience, at least 2 supporting high-level leaders3+ years experience managing multiple calendars and inboxes (Google Workspace experience is a plus!)Adept at leveraging technology to increase efficiencyBe proactive, adaptable, flexible, able to quickly pivot and prioritizeExperience with cross-functional project management is a big plus!100% on-site in Seattle, WAWho We AreFounded on love and respect, our companies have deep and thriving roots in our industry. Behind each design is our passion for jewelry, love for modern fashion, and personal experiences wearing and selling jewelry. We are an established organization in a high growth period and focused on balancing high consistent growth with purpose and a thriving culture. The same love and respect we imbue in our products is also the foundation on which we build our company culture, customer service, and operations. We value kindness and optimism, and balance our drive and hustle with a lot of fun!The RoleWe are seeking a highly organized Senior Administrative Assistant adept at proactively anticipating and managing leadership needs to support our three-person Executive Team in Seattle, WA. This role will involve prioritizing, understanding the needs of each leader and their role, acting as a gatekeeper and right-hand person, and managing multiple dynamic calendars and inboxes. The Executive Team oversees three separate brands, and in turn, the Senior Administrative Assistant supports an organization that is dynamic and growing, where fostering growth-based practices while not sacrificing our core values and tenets will be paramount to their success. What You'll DoAnticipate Leadership Needs: Gain a deep understanding of the preferences and requirements of our leadership team, proactively anticipate leadership needs, set parameters for prioritization and decision-makingCalendar Management: Maintain complex executive Google calendars with a high level of accuracy, scheduling appointments, and coordinating with relevant partiesCommunication Management: Foster communications with all levels of the organization, filtering in order of urgencyBe Adaptable: Successfully manage regular responsibilities while integrating new tasks and projects into the ever-changing day-to-dayServe as Gatekeeper Point of Contact: Serve as primary point of contact for our leaders, manage HQ correspondence, respond to inquiries, take down messages, and be the source of office knowledgeAct as Office Manager: Maintain inventory of office supplies, decor, record keeping and maintenance needsTravel Coordination: Coordinate domestic and international travel arrangements including scheduling, airline tickets, lodging, and building helpful itinerariesMaintain Confidentiality: Prepare and maintain records of confidential information with absolute discretion and professionalismModel Company Values: Demonstrate company values in all actions, communications, and decision-making, including a genuine commitment to equity, inclusion, and compassionPlan and Coordinate Meetings: Plan and coordinate meetings within and outside of the team, recording detailed notes as neededEvent Planning: Assist in planning and coordinating organizational eventsPassion for Progress: Embody a passion for progress, especially through process and procedural developmentExpense Management: Present expense reports and facilitate organization of receipts and financial recordsIT Liaison: Have a strong grasp of IT functionality and act as a liaison for IT maintenance workers, along with troubleshooting and addressing day-to-day IT obstaclesWhat You'll BringAdministrative Experience: 5+ years of administrative experience, including at least 2 years supporting high-level leadersCalendar and Inbox Management Experience: 3+ years managing multiple calendars and inboxes (Experience managing within Google Workspace is a big plus!)Technological Proficiency: Highly proficient with operations-related technologies including Google WorkspaceExemplary Interpersonal Skills: Approachable, genuine, knowledgeable, encouraging, passionate, and committed to helping our executive teamSuperior Communication Skills: Able to communicate through various means (written and verbal) with diverse individuals in a clear, concise, courteous, and professional mannerPassion for Culture Development: Able to foster a strong organizational culture and earnestly engage in enriching itLeadership: Able to lead by example, providing and receiving meaningful and constructive feedbackMultitasking and Perseverance: Able to multitask, dedicate focus, persevere, and remain results-driven and solution-orientedAdaptability: Responsive to changing pace and deadlines, able to increase a sense of urgency as appropriate and manage priorities effectivelyPhysical Demands100% on-site in Seattle, WAAble to remain in a stationary position about 50-75% of the timeAble to occasionally move about inside the office to access necessary office equipment and resourcesConstantly operate a computer and other office equipment, such as a scanner, copy machine, and printer. Constantly accesses, handle, and use non-electronic resourcesOccasionally move equipment and other office resources up to 50 poundsOccasionally move about the studios to include occasional positioning of self to maintain equipment, office supplies, tasks, etc. Ability to inspect, recognize, observe, assess, compare, detect, discern, and distinguish office resources, employee performance, necessary documents and reporting, and other organizational resources as neededWe encourage applications from people of color, women, those with disabilities, LGBTQIA individuals, immigrants, and anyone else who has faced discrimination or oppression as a result of their identities. Studies have shown that folks of historically marginalized groups will often only apply to a job if they meet or exceed the listed qualifications. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you believe that you could be a good fit for our company, but don't quite fulfill every requirement, please do still apply, we would love to hear from you!What We OfferPay: The salary range for this exempt position is $70,000-85,000year, dependent on experienceBenefits: Substantial employee discount, health and vision premiums covered at 75% for employees, access to retirement savings plan, commuter benefits, learning stipend, and more!Working environment: Fun, collaborative, supportive environment founded on respect, where you're encouraged to bring your whole self and diversity is celebratedInner Light is an Equal Opportunity Employer