Job Description:

Willcox Savage, a law firm with approximately 60 attorneys located in Norfolk, Virginia, seeks an experienced Legal Assistant for the Corporate practice. This position supports attorneys in corporate transactions, including senior partners.  Applicants must have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and able to prioritize assignments and work well under pressure.Applicants should have extensive knowledge and experience with Microsoft Word (preferably advanced formatting skills); and some knowledge of Excel and PowerPoint. Specific duties include the following. Support senior partners with detailed calendaring, project management, meetings and communications - all with the utmost confidentiality and professionalismDraft, transcribe, revise correspondenceagreements including utilizing specific advanced document formatting skillsPrepare electronic submissions of conflicts checks and new business intake formsManage and coordinate internal and external correspondence via phone and e-mailPrepare Annual Reports and Annual Board and Shareholder Minutes; maintain and update Corporate minute books and stock ledgersBilling: enter time sheets, review verify reports; proofread and revise billing memos; email or mail final invoices to clientsProactively track and manage client receivablesMaintain client files by openingclosing all main files and sub-files, filing, tabbing and indexing; prepare drafts of engagement lettersMaintain electronic client filesAssist clients as requested by attorneysPreparation of closing binders and ancillary closing documents and closing checklistsInternet researchIncorporate and organize corporations and limited liability companies (including preparation of all ancillary documents)Prepare and file UCC financing statementsPrepare assumed name certificatesPrepare various Excel reports, Word charts, etc.Prepare PowerPoint presentationsArrange for couriers and overnight deliveries; open and distribute incoming mail EducationExperience A college degree (Bachelor's or Associate's) and a minimum of three years of law firm experience preferred.