Job Description:

The Executive Assistant is responsible for delivering high-level administrative assistance to both the Chief Financial Officer and Chief Executive Officer. Duties include but are not limited to:Developing and implementing an effective documentation and filing systemCreating reports, presentations, and briefsTaking dictation and minutes, and accurately inputting data when necessaryHandling inquiries and requests professionallyManaging phone calls, messages, and correspondence routingCrafting professional correspondenceManaging applications and permit formsOffering comprehensive administrative support to the Executive Director and other assigned leadership personnelCompleting clerical and administrative duties such as drafting letters, memos, invoices, reports, and other relevant documents for senior staffCoordinating travel and accommodations for executivesOrganizing and participating in meetings on behalf of executives, including note-taking and minute recordingReceiving and reviewing incoming communications or memos on behalf of senior staff, assessing significance, and distributing content accordinglyExecuting office tasks such as record-keeping, supply ordering, and basic bookkeepingFulfilling additional responsibilities as directed by executivesUndertaking other associated duties as assignedQualifications:Preferably possess an Associate or Bachelor's degree in administrative assistanceDemonstrated experience of five years or more in supporting executive suite leadersPrior work experience in a fast-paced business office environment is crucialPossession of a valid driver's licenseCAP Certification is desirable