Job Description:

Our client, a German-owned pharmaceutical machinery manufacturer, is hiring a billing administrator got their Towaco, NJ location. This is a permanent position with the possibility of working remote 1 day a week and onsite the other 4 days.Summary This position is responsible for assisting the Sales and Sales Engineering Departments. (S)he will process quotations, invoicing, sales orders and other requests. 1 remote day per week, (after training). Essential Duties and Responsibilities Administers customer invoicing and sourcing systems Processes quotations, sales orders in SAP Distributes quotations and order confirmations internally as well as externally Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce Processes invoices and distributes to customers per customer requirements Assists in the development of digital marketing content Contact customers to obtain missing information Generates and distributes shipping papers, internal work requests, and Return Material Authorization (RMA) numbers Monitors data accuracy on customer purchase orders Processes backorders from collective inbound shipments Prepares, maintains and distributes reports out of SAP Supports Regional Sales Managers and Project Managers during customer visits by organizing meeting rooms, catering service, and visitor badges Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce Maintains and distributes open logs (e.g. Quotes) Takes ownership for special projects assigned by Manager. Knowledge, Skills, & Abilities Strong communication, interpersonal, and customer service skills Ability to work under minimal supervision Ability to work individually, as well as in teams Ability to maintain effective working relationships with co-workers, management and customers Excellent organization and multi-tasking skills Knowledge of Microsoft Office (Word, Excel, Outlook) Knowledge of ERP System - SAP preferred Education, Experience, & Special Requirements Education: High School Diploma Experience: Requires a minimum of 3 years of experience as Administrative Assistant