Job Description:

The ideal candidate is a highly organized self-starter who is capable of assisting in the day to day functions of the office.ResponsibilitiesCoordinate and answering the phoneCheck the telephone answering machine each morningEnsure all supplies and forms are current and availableMonitor stock of general office supplies and order as neededSort and distribute mail and ensure office mail goes out at least once a day and more often if necessaryMaintain a current and accurate district rosterGreet clients and inform Administrative AssistantClient Contact Specialist or Advisor of their arrival and make clients as comfortable as possibleBe a team player in the office by presenting a professional appearance and demeanor and by assisting the clients and other office personnel as neededPrepare express mail envelopes as needed and ensure pickup or drop offEnsure distribution of incoming faxes and transmission of outgoing faxesPerform other duties as requested by the DAQualificationsFluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Excellent organizational, written and verbal communication skillsProficient in MS Office products specifically Word and ExcelAbility to handle multiple tasks and thrive in a fast paced environmentSelf-motivatedHigh school diploma or equivalent